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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #23-004523-0047

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Introduction

There are two vacancies for this recruitment.

This recruitment is also limited to current Howard County Health Department employees only.

GRADE

ASTD12

LOCATION OF POSITION

Howard County Health Department

POSITION DUTIES

This position is responsible for delegating, overseeing and maintaining records of all invoices/ PO invoices and Employee Expense Claims (EECs) that are processed and reconciled in the Accounts Payable Unit for the Howard County Health Department. Meets with professional fiscal staff and program managers to discuss and resolve accounting and budgetary issues. Reconciles invoices by researching and tracing transactions to source documents, makes necessary adjustments as needed while maintaining an audit trail. Conducts training and works on policies and procedures.

This position is eligible for hybrid telework.

90% Fiscal Accounting Responsibilities 
Drafts report to summarize financial data in regular (monthly, quarterly, annual) and special reports;

Meets with professional fiscal staff and program managers to discuss/ resolve accounting and budgetary issues;

Provides technical guidance and direction concerning fiscal policies and procedures to fiscal clerical staff (AP Liaison) in various bureaus of the agency;

Assists in the development of spreadsheets, ledgers and reports for use by other fiscal staff including layout and user instructions using accounting software packages;

Assists in budget preparation by compiling vendors’ necessary data and calculating current funding requests based on bureau/program’s needs;

Maintains IT vendors’ ledgers and approves expenditures based on compliance with established guidelines and funding availability;

Assists in the training of Fiscal Accounts Clerks and clerical support staff;

Maintains, updates and implements fiscal clerical policies and procedures according to standardized codes, regulations and procedures promulgated by internal and external fiscal control entities;

Recommends changes or modifications to established fiscal clerical processes or methods to improve efficiency of operations;

Screens and distributes source documents such as bills, receipts, invoices, and requisitions to Fiscal Accounts Clerks for application to proper agency accounts;

Identifies, researches and resolves discrepancies in Accounts Payable;

Handles all steps in processing interagency payments/transactions posted to agency ledgers and authorizes the release of financial transactions to fiscal control agencies;
Prepares periodic and special financial records reports for use by Fiscal Chief and agency head;

Responds to inquiries from bureaus’ Accounts Payable liaisons, program managers, Howard County Government Finance staff and vendors related to the status of vendors’ payments.

5% Records Maintenance
Maintains all accounts payables files by fiscal year, and vendor name in accordance with procedures set by the agency.

5% Mail Distribution
Receives mail for Fiscal Services by date stamping, logging and disseminating to the various departments.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Desired qualifications: 
- Experience with Financial Management Information System (FMIS), SAP and or another accounting software.
- Experience with Microsoft Office (Excel, Word, and/or PowerPoint) 
- Experience with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Meet, etc.)
- Experience communicating effectively both verbally and written
- Experience multitasking in a fast-paced work environment
- The ability to meet established timelines
- The ability to analyze data and determine acceptability
- Experience reconciling accounts receivables & payables and cash deposit logs
- Experience in the interpretation of State and Federal laws/regulations

LIMITATIONS ON SELECTION

This position is limited to current Howard County Health Department employees only.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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