ACCOUNTANT ADVANCED

Maryland Department of Planning (Planning) provides guidance, analysis, outreach, and support to ensure that all of the state’s natural resources, built environment and public assets are preserved and protected to achieve its goals for economic, community and environmental vitality.

Planning sees Maryland cities, towns, and communities as attractive, vibrant places to live, work, play and learn. They grow in ways that add value to the landscape and provide opportunity to new enterprises. Our natural, cultural, and historic resources are catalysts that strengthen and renew economic and community development. Planning’s actions will change Maryland for the better.

Local government - with its residents - invests time and resources in creating a vision for how they want their communities to look in the future. They are in the best position to achieve these local aspirations through comprehensive plans, ordinances, and local planning.

Planning stands ready to assist in bringing our full portfolio of professional staff, data resources and programmatic assistance.

17

301 West Preston Street, Baltimore, MD  21201

This position is responsible for performing financial and managerial accounting functions related to the Department of Planning grant and loan programs, which includes the MD Historical Trust (MHT), a division of the Department. This includes preparation of grant budgets, accounting for the collection and payment of grants and loans, coordinating with program and government agencies, reconciling and reporting data.

Performs the following accounting functions, ensuring that Federal, State and Departmental regulations, guidelines, quality standards and deadlines are met:

 

1. Annual and quarterly Requirements

a) Preparation of Fiscal year-end Schedule G with reconciliation to the Financial Management Information System (FMIS)

b) Preparation/coordination of quarterly and annual financial status report in compliance with Federal guidelines for appropriate Federal grants.

c) Provision of information for preparation of quarterly and end-of cycle reports, as needed.

d) Reporting to executive management, as needed.

 

2.  Monthly Requirements

a) Preparation and input of journals for grants and loans.

b) Reconciliation and tracking of grant financial status by project through databases or spreadsheets

c) Reconciliation of grant and loan databases to FMIS.

d) Preparation of internal and external monthly financial reports.

e) Ensure reimbursement of grants and loan within established guidelines to achieve minimal State and Federal interest liabilities.

f) Prepare ledgers, reconciliations, statements, and reports for various programs associated with MD Historical Trust.

 

3.  On-going or as Needed Requirements

a) Coordinate with Department program staff relative to Federal grants    and loans issues.

b) Provide information to legislative and independent auditors and other authorized staff about Federal and Department grants and loan accounting processes.

c) Complete special projects related to Grant and Loan Accounting.

 

4.   Weekly Requirements

a) Primary responsibility for tracking all project revenues and expenditures, reconciling revenues/expenditures with Grant Manager and Fiscal Manager on a monthly basis; assist with preparation of reports.

b) Prepare and maintain salary reports for all staff funded with special, federal or reimbursable funds; assist with preparation of journal entries.

 Assist in the assuring efficient operation of the Department’s Accounting Office.

a) Prioritize workload in order to meet established timetables and deadlines. Discuss conflicting priorities or other problems with immediate supervisor as they arise.

 

b) Document and review existing procedures and make suggestions for improving processes and /or workflow.

 

c) Perform back-up work for Accounting Office functions and other related assignments, as requested by the Accounting Manager and/ or Director of Administration in accordance with established back-up schedules and agreed requirement and timetables.

 

Administers Accounts Payable functions for the agency.

· Develops and monitors practices to assure compliance with GAAP and related standards for proper recognition and payment of all        agency obligations.  The proficient positing of all expenditures (direct vouchers, for the agency reinforces the proper identification of Accounts payable.

 

· Reconcile Working Fund Bank Statement.

 

· Tag all sensitive and non-sensitive items and enter into Inventory Database.

 

· Enter proper accounting coding on credit card purchasing

 

· Perform other job-related duties, as assigned.

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Three years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

 

THIS RECRUITMENT APPLIES TO CURRENT REGULAR AND CONTRACTUAL EMPLOYEES OF THE MARYLAND DEPARTMENT OF PLANNING

Not Applicable.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

Successful candidates will be placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201

Attn:  For inquiries regarding this recruitment, please call 410 767-7950.

Resumes will NOT be accepted in lieu of completing the on-line or paper application.  As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are also encouraged to apply.

TTY  Users: call via Maryland Relay