Skip to Main Content


Agency Timekeeper

Recruitment #23-004913-0002


Join a dynamic team that supports the Maryland National Guard, their mission, and the other State employees of the Maryland Military Department. This position works on a compressed work schedule from 6:30 am to 5 pm, Tuesday through Friday. The Maryland Military Department offers free gated parking at this location.


Grade 13


Fifth Regiment Armory

219 29th Division Street

Baltimore, MD 21201

Main Purpose of Job

The main purpose of this position is to function as the Agency Timekeeper for the Maryland Military Department that includes over 226 Regular employees, 50 contractual employees and 5000 + Maryland National Guard members. This position will have the role of HR Coordinator in Workday and will process all Workday transactions that impact payroll, including leave events, leave balance adjustments and one-time payments. This position will ensure that all timesheets are completed accurately, submitted, and approved by supervisors prior to review and certification by the Payroll/Finance Depa1tment. This position will maintain the Workday profiles for all National Guard members and assist Finance with their payments when on State Activation Duty (SAD).This position is eligible for a Hybrid Telework schedule.


Duties for this position include but are not limited to: 

·  Utilizes SPS Workday as an HR Coordinator and Agency Timekeeper to ensure that all timesheets have been completed and approved prior to review and certification by Payroll/Finance Department for regular and contractual bi-weekly pays. 

·  Enter time for MMD employees’ when necessary.

·  Approve timesheets in lieu of the supervisor when necessary.

·  View reports, calculate and adjust time on timesheets as necessary.

·  Review continuous time off and leave of absence.

·  Override and adjust leave balances.

·  View time off balances, leave balances, and carryover balances.

·  This position will process transactions in Workday as a HR Coordinator that impact payroll, including but not limited to processing leave events, adjusting leave balances, reconciling leave balances, one-time payments, and RSTAR codes.

·  Assists employees with timesheet submissions and supervisors with approvals and corrections.

·  Processes payroll reports that include “No Time Entered”, “Unsubmitted Time” and “Unapproved Time” for review and distribution to area Managers and Agency Directors.

·  Ensure that the proper leave codes are used and that all laws, regulations, policies and procedures are followed as it relates to leave usage and timesheet submission and approval.

·  This position will maintain all National Guard member Workday profiles and update them monthly with the assistance of the federal HRO National Guard Office.

·  When the Guard is activated for State emergencies, this positions will assist the Finance Department to ensure that all activated guard members are paid accurately and timely as well as provide assists to guard members during in-processing for activations.

·  Assists Payroll/Finance Department with the weekly reconciliation of CPB Check Registers against the Workday Payroll Summary reports to ensure accuracy of payroll payments.

·  Utilizes the EIB payroll input spreadsheet to prepare payroll adjustments to be processed and submitted to DBM Payroll Unit for Regular and Contractual pay periods.

·  Adjustments include payments to employees not processed through workday and outside of Agency time frame for timesheet changes, leave payouts, settlements and one-time payments.

·  Assist in HR staff with HR office coverage and other duties as assigned by the HR Director.


Experience: Four years of professional HR management work experience in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist.


1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the  required experience.


One year of experience with performing the role of timekeeper in Workday.

One year experience processing state payroll.  

Proven Excel and/or Google sheets experience.


1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2.   Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland with less than 5 points on their driving record.


All selected candidates with the Maryland Military Department are required to have a background check prior to being employed.  


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


This position is exempt from all union MOU’s.


As an employee of the State of Maryland, you will have access to outstanding benefits package which includes health insurance, dental, and vision plans offered at a low cost. Click on this link for more details:




Leave Benefits include:

* Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 

* Annual Leave - ten (10) days of accumulated annual leave per year. 

* Sick Leave - fifteen (15) days of accumulated sick leave per year. 

* Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 

* Holidays - State employees also celebrate at least twelve (12) holidays per year.

Pension - State employees earn credit towards a retirement pension.


Military Veterans may qualify for additional bonus points towards certification.

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.




Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to: Maryland Military Department State Personnel Office, 29th Division Street, Room B10, Baltimore, MD 21201-2288.


For questions regarding this recruitment, please contact Nick Pindale via email at  Fax: 667-239-3559

TTY Users: call via Maryland Relay


As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country!

Powered by JobAps