HR OFFICER III ***REPOST***
Recruitment #23-004917-0014
| Department | MSDE - Interagency Comm. on School Construction |
|---|---|
| Date Opened | 9/14/2023 11:59:00 PM |
| Filing Deadline | 12/4/2023 11:59:00 PM |
| Salary | $60,801.00 - $97,940.00/year |
| Employment Type |
Full-Time
|
| HR Analyst | Malita Pankey |
| Work Location |
Baltimore City
|
| Telework Eligible | Yes |
Introduction
**PREVIOUS APPLICANTS NEED NOT REAPPLY**
The mission of the Interagency Commission on
School Construction is to achieve a safe, healthy, and educationally sufficient
learning environment for every child attending a public school in Maryland. Our
vision is a fiscally sustainable statewide portfolio of K-12 school facilities
that will remain educationally sufficient for current and future generations of
students and teachers.
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Recruitment and Onboarding:
Maintains a working knowledge of federal and State recruitment requirements and best practices.
Facilitates employee recruitment processes from beginning to end including supporting agency supervisors to develop job descriptions and announcements and facilitating recruitments through Workday and JobAps.
Receives, reviews, and ranks applications in accordance with State requirements for different service categories (skilled service, management service, etc.).
Develop and train staff on recruiting/interviewing policies and procedures as well as scoring matrices.
Provides all necessary information to the department of Budget and Management for employee hiring, including development of salary exception requests when necessary.
Manages preparation and posting of position announcements on external websites when necessary.
Develops, manages, and updates the IAC’s onboarding program to include minimum qualification checks prior to hiring, extension of offers and offer letters, and orientation of new hires.
Coordination of on-the-job training activities for the first two weeks of employment, necessary job training assignments including HUB training management, sexual harassment training, and all other trainings required for new employees under SPMS.
Coordinates IAC presence and staff representation at industry and college job fairs.
Classification and
Compensation:
Evaluation of employee’s job duties to
determine reclassification, non-competitive promotions and compensation
changes. Ensure Maryland State salary
guidelines are followed.
Conducts annual salary reviews for the agency.
Employee and Labor Relations
and Employee Performance:
Leads the performance
review process for the agency, ensuring that DBM PEP guidelines are followed.
HR representation in first/second/OAH step administrative meetings/hearings.
Assess training needs and provide opportunities for agency-wide, group, or individual training.
May participate as a management representative in collective bargaining committee meetings to discuss labor related issues.
Work with supervisors/managers with employee performance issues. Give guidance on drafting counseling memos and disciplinary forms and actions.
Employee
Leave/Time/Pay:
Ensure
employee leave events are entered into Workday in a timely manner (FMLA,
Military, leave of absence).
Ensure employees receive FMLA documentation in a timely manner.
Perform agency timekeeper approver duties.
Work with agency finance department to resolve pay issues.
Policy & Operations
support:
Interprets and applies HR related laws, regulations, policies, and procedures.
Analyzes and evaluates the operational impact and appropriateness of HR actions.
Provides advice and guidance to employees, supervisors, program managers, agency executives, and Commission members regarding HR related matters.
Establishes HR program goals and objectives; evaluates the results of HR programs.
Develops new or revises existing HR procedures to increase efficiency and accomplish HR goals and objectives.
Prepare and administer a HR program budget.
Facilitates all necessary agency Workday access, participates in Workday training and continuing education to ensure up-to-date service provision for agency staff.
Manages the agency’s quarterly employee engagement surveys, including recommending policy and administrative changes to the executive team to facilitate increased employee engagement and satisfaction.
MINIMUM QUALIFICATIONS
Experience: Seven years of experience, three years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employee relations, or test development and validation or as a generalist.
Notes:
1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment procedures.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and three years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.
3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, human resources management, business administration, public administration, statistics, tests and measurements, psychology or a related field for up to six years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Our preferred candidate will have one of more of the
following:
One year experience
processing HR transactions in Workday.
One year experience
creating recruitments in the MD State JobAps system.
Working knowledge of
the MD State Personnel & Pension System Code and the Code of Maryland
Regulations (COMAR).
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
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