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CHIEF, PAYROLL AND TIMEKEEPING

HR ADMINISTRATOR IV

Recruitment #23-004921-0001

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Introduction

**This position is limited to current employees of the Maryland Department of Health only.**

GRADE

21

LOCATION OF POSITION

MDH, Office of Human Resources, Baltimore, MD

Main Purpose of Job

The MDH Payroll and Timekeeping Chief is the lead position responsible for guiding agency practices and procedures that result in the accurate compensation of employees and contractual staff. This position oversees the input and transmission of bi-weekly hours worked, leave taken and accrued, overtime, and other leave and work types as provided for and required by various law and agreements, including, but not limited to, COMAR Title 17, Fair Labor Standards Act, Family Medical Leave Act, MDH’s Timekeeping and Administrative Procedure Manual, and applicable MOUs with exclusive bargaining representatives.

This position directly manages the payroll and timekeeping staff assigned to MDH Headquarters within OHR. This unit is directly responsible for the submission, correction, and audit of time and attendance data for headquarters and health department staff. 

This position also provides indirect oversight to payroll and timekeeping staff in facilities and other independent MDH locations. Typically, this work is conducted through the local Operations and/or Fiscal Directors, as well as directly with those at the facilities responsible for the input, review, and approval of local staff time. 

The MDH Payroll and Timekeeping unit must maintain close relationships with the HR Generalist offices throughout the agency. Together these positions work to identify the causes of mistakes and problems in employee pay as they arise. Additionally, the Payroll and Timekeeping Chief is responsible for using these experiences to develop, disseminate and train on standard operation procedures and corrective actions that will prevent such mistakes in the future. 

Currently, there are approximately 9600 regular positions (8000 filled) and 1700 filled contractual positions.

MINIMUM QUALIFICATIONS

Qualified candidates must possess a Bachelors degree from an accredited college or university and four years professional experience in either a professional payroll and/or timekeeping role or a professional human resources role, that includes payroll and timekeeping.   One of these years must have been in a managerial or supervisory capacity.

A Masters degree will substitute for two years of the non-supervisory experience.  Additional experience in a professional payroll and/or timekeeping role or a professional human resources role, that includes payroll and timekeeping may be substituted on a year-for-year basis for up to four years of the required education.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred candidates should possess the following:

  • Experience in payroll, knowledge of FLSA, COMAR, SPP, the principles of timekeeping, policies, and guidelines pertaining to pay, leave, timekeeping, shift differentials, etc. 
  • Ability to oversee a large organization, and function as the subject matter expert. 
  • Experience with State payroll and Workday.

LIMITATIONS ON SELECTION

**This position is limited to current employees of the Maryland Department of Health only.**

SPECIAL REQUIREMENTS

Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

SELECTION PROCESS

This is a Management Service position, and serves at the pleasure of the Appointing Authority.  A resume must accompany your application.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. 

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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