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EXECUTIVE ASSOCIATE II

Department of Human Services- Office of the Secretary

Recruitment #23-005052-0001

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Introduction


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders.

DHS is currently recruiting for three Executive Associate II positions for the Office of the Secretary- Executive Office.

LIMITED TO CURRENT DEPARTMENT HUMAN SERVICES EMPLOYEES ONLY.

These positions are Special Appointment and serves at the pleasure of the Appointing Authority.

GRADE

15

LOCATION OF POSITION

Department of Human Services

Office of the Secretary- Executive Office

311 W. Saratoga Street

Baltimore MD 21201

Main Purpose of Job

These positions are responsible for providing executive level administrative support to the Senior Leadership in the Office of the Secretary for the Department of Human Services.

POSITION DUTIES


  • Responsibilities include supporting the daily operations of the Office of the Secretary. 
  • Consulting with DHS Senior Leadership to appropriately identify and assign issues to administration.
  • Act as an intermediary for the Office of Secretary with Executive Staff, general public, private sector, and public officials in the exchange of Departmental information.
  • Draft, prepare, review, and edit for accuracy and appropriateness all correspondence for the signature. Ensures that documents that require signature of DHS Senior Leadership are processed timely.
  • Track all incoming and outgoing assignments in the office.
  • Plan, coordinate and schedule meetings and alert the Office of the Secretary staff of priorities and issues that need immediate attention.
  • Coordinates travel arrangements.
  • Assists with prepping materials for meetings, both in person and virtual.
  • Works along side the Senior Executive Associate. 

MINIMUM QUALIFICATIONS

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of experience performing administrative or secretarial duties.

DESIRED OR PREFERRED QUALIFICATIONS

Desired Qualifications:

  • Experience with the organization of a supervisor, manager, or director's schedule/calendar.
  • Experience with administrative office operations (Printing, office supplies, back office logistics).
  • Excellent organizational, writing and editing skills and the ability to interact with senior DHS leadership staff.
  • Proficient in Microsoft office suite of applications, particularly Excel and Word.
  • Experience using Google Suite applications: Google Meetings, Calendars, Email, Drive, Sheets, Docs, Slides and Forms.

LIMITATIONS ON SELECTION

LIMITED TO CURRENT DEPARTMENT HUMAN SERVICES EMPLOYEES ONLY.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  You must meet the minimum qualifications to be considered.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application. 

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:   STATE OF MARYLAND BENEFITS

·       Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).

·       Annual Leave - ten (10) days of accumulated annual leave per year.

·       Sick Leave - fifteen (15) days of accumulated sick leave per year.  

·       Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

·       Holidays - State employees also celebrate at least twelve (12) holidays per year.  

·       Pension - State employees earn credit towards a retirement pension.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and resume to: Department of Human Services, Office of Human Resource Development and Training, Attention: Deenna Greene, 311 West Saratoga Street, First Floor, Baltimore, Maryland 21201.

Or email dhs.maryland.gov : Voice 410-767-7554, toll-free: 1-800-332-6347.  If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.  

The paper application must be received by 5 PM on the closing date for the recruitment.  

TTY Users: call via Maryland Relay, 1-800-925-4434. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

Bilingual applicants are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply.




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