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EXECUTIVE ASSOCIATE II

Recruitment #23-005052-0008

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Introduction

The West North Avenue Development Authority for Baltimore City is the economic development agency for the State of Maryland to benefit the neighborhoods of West Baltimore. The Authority initiates and funds comprehensive housing, economic, transportation, and neighborhood development by providing capital grants and low-interest loans to real estate developers, IT, light-manufacturing, and product production business startups, and commercial retail entrepreneurs participating in the revitalization of West Baltimore through acquisition, development, and repurposing of vacant, blighted, and abandon residential and commercial properties for economic development.

The goals of the Authority are too:

  • Create a forum for residents to come together on one comprehensive economic, housing, transportation, and neighborhood revitalization plan for West North Avenue

  • Serve as a clearinghouse and resource center for promoting coordination and communication on development opportunities for West North Avenue

  • Ensure State and City funds are spent effectively and efficiently for development, and that development is happening in the appropriate way for West North Avenue.

  • Provide advisory services to State, City and Non-government agencies on planning and development for West North Avenue

  • "Initiate" and "Fund" real estate and infrastructure development projects for West North Avenue

The Authority is a first in the nation quasi-government economic development agency dedicated towards addressing the systemic discriminatory effects of redlining, that is anchored by an HBCU (Coppin State University) and a public arts college (MICA). The authority will become equity with parity to marginalized communities while collaboratively engaging with the next generation of thought leaders to address these issues from two of Maryland's prestigious academic institutions.

The Authority has presently identified six strategic development zones for single-family homeownership redevelopment, commercial, retail, and restaurant enterprise, and large-scale multifamily market-rate housing , along with the inclusion of trans-oriented development and green-space for parks and recreational activities. 

The staff of the Authority will need to be highly advanced in their profession with the ability to make sound and logical independent judgements on programmatic and fiscal matters to successfully implement core duties and responsibilities of their position description. 

The West North Avenue Development Authority offers a flexible work schedule, telework, training, advancement and career path opportunities, casual business dress, and a competitive salary. The offices of the agency are currently located on the campus of Coppin State University. All employees of the Authority will benefit from access to the cafeteria and gym facilities on the campus of Coppin State, along with full reimbursement of an annual campus parking pass and $50/month for cell phone. The Authority will soon participate in a Live-Near-Your Work program offering $25,000 - $50,000 in down payment assistance to full-time benefits-eligible employees who purchase homes in designated neighborhoods of West Baltimore. 

The Authority has plans to rehabilitate a historic B&O railroad building for its offices on a soon to be revitalized commercial and retail Walbrook Mill lumber yard site next to Coppin State University and the Walbrook Mill Food Hall on West North Avenue.

GRADE

15

LOCATION OF POSITION

2500 West North Avenue Baltimore, MD 21216

The position will work out of offices located on the campus of Coppin State University.

Main Purpose of Job

The Executive Administrative Assistant will support the West North Avenue Development Authority's Executive Director, Staff and Membership with general administrative, operational, and fiscal clerical duties that support the agency. The Executive Administrative Assistant will be responsible for attending board meetings, drafting minutes, preparing, and disseminating meeting agenda packages, responding to general inquiries, calendar management, and overseeing a variety of administrative tasks and occasional special projects. This position requires a high level of professionalism, integrity, and discretion in handling confidential information.

POSITION DUTIES

The Executive Administrative Assistant will support the West North Avenue Development Authority's Executive Director, Staff and Membership with general administrative, operational, and fiscal clerical duties that support the agency.

The Executive Administrative Assistant will be responsible for attending board meetings, drafting minutes, preparing, and disseminating meeting agenda packages, responding to general inquiries, calendar management, and overseeing a variety of administrative tasks and occasional special projects. This position requires a high level of professionalism, integrity, and discretion in handling confidential information.

  • Acts as personal secretary and assistant to the Executive Director
  • Files reports, records, forms and other material according to office procedures
  • Retrieves and assembles material from files and other sources for the Executive Director's review and use
  • Updates and maintains logs, scheduled, rosters, and lists
  • Opens, stamps, sorts and distributes incoming mail and prepares material for outgoing mail
  • Copies or scans various materials
  • Receives telephone calls and visitors and arranges for appointments and interviews
  • Provides information to callers regarding laws, rules, regulations, operations, and procedures governing the agency's operations
  • Maintains important and confidential records, schedules, expense accounts and office supplies
  • May use word processing, database, spreadsheet, or desktop publishing computer software applications in order to prepare reports, charts, graphs, or other documents
  • May enter, update, verify and retrieve data using computer data base or spreadsheet software applications
  • May order, receive and distribute office supplies and materials
  • Prepare electronic packets and agenda for board meetings
  • Attend board meeting, record and draft minutes and provide assistance with action items and deliverable associated with board meetings
  • Ensure office administrative functions are efficient and effective
  • Perform other administrative duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate

Experience: Two years of administrative staff or professional work in an office environment

Notes:

1) Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience

2) Candidates may substitute the possession of a bachelor's degree from a college or university for the requires experience

3) Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in business and industry classification or business and industry specialty codes in the related field of work on a year-for-year basis for the required experience and education

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:
-Knowledge of clerical policies, procedures, and operations 
-Knowledge of efficient use of office equipment 
-Ability to use computer software applications, such as word processing, database, and spreadsheets 
-Ability to communicate effectively with the public, co-workers, and others

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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