GRADE
22
LOCATION OF POSITION
State Board of Elections
151 West St.
Annapolis, MD 21401
Main Purpose of Job
This position is responsible for the following key processes and activities associated with the
oversight and management of Budget, Finance, Procurement and Human Recourses required to
support State Board of Election’s (SBE) financial reporting and administrative management
requirements:
1. Budget - Prepares and monitors the Agency budget, works with Department of Budget
and Management (DBM) and Department of Legislative Services (DLS) during the
budget submission and review process, and is responsible for all policy decisions related
to the budget.
2. Finance / Accounting - Oversee and monitor the day to day cash management of SBE.
Analysis all financial reports to ensure that the State funding is appropriately managed.
Provide guidance on financial issues and budget to Election Directors at each Local
Board Elections (LBE). Process year end closing accordance to the Division of General
Accounting.
3. Procurement – Oversee and monitor SBE’s procurement process. Ensure that the
procurement process is consistent with the State Procurement laws and regulations.
Validate that all procurements are within the Agency’s budgetary requirements.
4. Contract Manager – Serve as a contract manager for major contracts within the agency
which involves drafting Request for Proposals, contract award process, contract
modification and contract compliance.
5. Human Resources – Manage Personnel/Payroll functions of the SBE, approximately 40
employees, and 20 LBE, approximately185 employees. Responsible for the development
and implementation of all personnel procedures, performance and oversight of
classification, recruitment, personnel budget and employer-employee relations. The
position works with the Deputy Administrator to develop personnel policy
recommendations.
6. EEO Officer Coordinator – Coordinate and maintain training schedules and locations
for SBE, LBE and Board Members. Ensure that all new hires are trained within 6 months
of their hire date. Assist the EEO officer with Sexual Harassment Prevention Training.
The Director Budget, Finance & Administration presents the revenue position and related
reports to the Administrator and Deputy Administrator. The information is critical to
SBE in determining funding available to pay for capital projects and operations.
MINIMUM QUALIFICATIONS
Education:
A Bachelor’s degree in Accounting from an accredited college or university or Bachelor’s degree from an accredited college or university with 30 credit hours in Accounting or related courses.
Experience:
10 years of budget and accounting experience
2 years of procurement oversight and grants management experience
5 years of management experience
Notes: Candidates may substitute the possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university for two years of the required budget and accounting experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
1. Experience with preparing the annual operating budget for a state agency and grant programs.
2. Experience with the State's Budget Analysis and Reporting System (BARS).
3. Experience with the State's Financial Management Information Systems (FMIS).
4. Experience with fiscal compliance audits and grant compliance audits.
5. Ten years of supervisory and managerial experience involving evaluation and developing the performance of Directors and staff support.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to SBE's HR Division at 151 W. St. Suite 200, Annapolis, MD 21401. Resumes will not be accepted in lieu of completing the online or paper application. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. If additional information is required, the preferred method is to upload. If you are unable to upload, please email the requested information to Chris Lohr at Chris.Lohr@maryland.gov. Only additional materials that are required will be accepted for this recruitment.
For questions regarding this recruitment, please contact 410-269-2840.
Appropriate accommodations for individuals with disabilities are available upon request by calling MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
