Skip to Main Content

PROGRAM MANAGER I

Budget Manager

Recruitment #23-005476-0040

Go Back View Benefits

Introduction


When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. 


We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we achieve Governor Wes Moore’s pledge to leave no one behind.


This is a Management Service position, and serves at the pleasure of the Appointing Authority.


*If you previously applied for this position you DO NOT need to reapply.

GRADE

19

LOCATION OF POSITION

Department of Human Services 
Social Services Administration
311 W. Saratoga Street 
Baltimore, MD 21201

Main Purpose of Job

The Executive Office Unit is responsible for providing administrative support to the child welfare and adult services program staff located within the Social Services Administration (SSA) and, to a lesser degree, at the local departments. As such SSA Central Services staff serve as liaisons between Social Services staff and staff within the Budget and Finance arena, Contracts and Procurement, Legislation, etc. The position must have a working knowledge of all of these areas in order to direct the flow of work and the establishment of procedures to ensure that items are tracked and handled so that SSA functions efficiently and effectively to support the delivery of services for Maryland’s children, families and adults. This position is responsible for reviewing all aspects of both the State level and local department level budgets for both Child Welfare and Adult Services. After gathering available data on funds appropriated and expended, how and what was charged by which jurisdictions, recommendations are made to the SSA Executive Team on where reductions could be made or how funding could be reconfigured. These recommendations are discussed by SSA Executive Staff to select the items which would be proposed to the Secretary for final selection for Departmental action. As part of monitoring expenditures of funds, deficit spending is often identified. When found, additional investigation is done to determine which jurisdictions are responsible for the deficit spending and, where possible, what types of charges have been made by the jurisdiction. This information is passed to both the SSA Program Manager and the SSA Executive Staff for their review. Oftentimes, such findings are followed with letters to the identified locals from either the SSA Executive Director or the Secretary or Deputy Secretary for Programs seeking explanation and remedial action by the local departments.

POSITION DUTIES

Budget Liaison for SSA; provide technical assistance to SSA Executive Director and Program Managers for all fiscal matters concerning child welfare and adult services funding, charging, cost allocation, and budgeting. 

Provide technical assistance to both State and local level staff to better understand programmatic funding streams and charging methodologies.

Oversee Allocated funds to the Local Departments and Monitor expenditures. Prepare quarterly expenditure reports for management on numerous SSA funding responsibilities including, but not limited to, Super Flex Funds, Chafee Independent Living Flex Funds & SILA charges, Payments & Subsidies, Supportive Services Expenditures, Resource Homes Funds, Respite Care Expenditures, SSA State Summary, Family-Centered Practice Funds, IV-E Waiver, etc.

Supervise SSA State’s annual Budget Request(s), Budget Defense and clarifications, and Budget Hearing Packages. 

Advise staff on Allocated Funds, the budget process and decisions, Funding Availability, potential deficits, Budget Amendment and Spending Plan Amendment procedures.

Maintain SSA fiscal records. 

Oversee and approve all ADPICs (procurements) for SSA. 

Monitor SSA procurements, review for correct coding, availability of funds, necessity of moving funds via Spending Plan Amendment & preparing same.

Approve all SSA ADPICs at the 130 and 160 levels.

At all times, the incumbent will provide customer service to both internal and external customers that meet or exceed the standards set by the Department.

Prepare LDSS Staffing Analyses to examine positions charged to Local Child Welfare Services, how these CWS positions are functioning within the local departments, the number of positions filled and vacant in each jurisdiction, and the number of positions needed based on the caseload as reflected in CJAMS and reported by SSA Research. 

This analysis is used to determine which jurisdictions should receive additional workers or supervisors as they become available and is also an annual required Joint Chairmen’s Report to the Legislature.

Supervise the compilation of information and data in response to numerous surveys and inquiries received by the agency from national organizations, the federal government, the Department of budget Management and through Public Information Act requests.

Oversee the annual Social Services Block Grant (SSBG) Pre- and Post- Expenditure Reports as required by federal regulations. 

These reports include a narrative prescribed by the federal government and the compilation of statistical and fiscal data.

Represent SSA and the Department on working committees and task forces.

Provide excellent customer service to internal and external customers, responding to inquiries within 24 hours.

Other duties as assigned

MINIMUM QUALIFICATIONS

Education: A bachelor's degree from an accredited college or university in Business, Business Administration, Program Administration or a similar closely-related major.
Experience: Two or more years of supervisory experience.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess:
  • Two years of experience preparing and/or overseeing a budget in a government agency.
  • Two years of experience using Financial Management Information System (FMIS), R-STARS and ADPICS.
  • Certified public accountant

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  We will not consider information submitted after this date.  Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

·       Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).

·       Annual Leave - ten (10) days of accumulated annual leave per year.

·       Sick Leave - fifteen (15) days of accumulated sick leave per year.  

·       Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

·       Holidays - State employees also celebrate at least twelve (12) holidays per year.  

·       Pension - State employees earn credit towards a retirement pension.  

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Kendra Young, Department of Human Services, Recruitment Services Unit, 311 W. Saratoga Street, Room 145 Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to cynthia.mcmillian@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning this recruitment process for this position, please contact 410-767-0603. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



Powered by JobAps