Introduction
The Maryland
Department of General Services (DGS) is responsible for almost $1 billion in
annual contract administration, 6.3 million square-feet of State-owned facilities,
and 4.6 million square-feet of leased space. DGS supports State and local
government agencies by providing a full spectrum of design and construction,
facilities operations, security, procurement, real estate, and surplus property
services.
GRADE
22
LOCATION OF POSITION
DGS Office of Procurement
301 W. Preston Street
Baltimore, MD 21201
Main Purpose of Job
The main purpose of this position is to assist the Department of General Services (DGS) in
meeting the requirements of the Maryland State Finance and Procurement Annotated Code
Articles 14-201, 14-301, 14-501 and 14-601 and the Code of Maryland Regulations
(COMAR) 21.11.01, 21.11.03 and 21.11.13, which includes all statutory, regulatory and
policy requirements of the Small Business Reserve (SBR), Minority Business Enterprise
(MBE) and Veteran-owned Small Business Enterprise (VSBE) programs.
This position
has a key role in the agency’s mandatory reporting to the Governor’s Office of Small,
Minority, and Woman Business Affairs (GOSBA) and the Board of Public Works (BPW).
This position supervises the MBE/VSBE Compliance staff within the Office of the Procurement Policy, Compliance and Reporting (PPCR) Bureau. This position serves as the MBE, VSBE and SBR Liaison for DGS and provides expert advice on all MBE, VSBE and SBR support for both DGS OSP and Executive Branch Agencies under DGS OSP’s control and oversight, including overseeing the Procurement Review Group (PRG); provides mentoring and training of MBE/VSBE/SBR programs and best practices to the DGS staff and external parties, as needed; tracks all DGS contracts for compliance to all MBE/VSBE/SBR programs; and establishes and maintains supplier relationships by serving as a single point of contact for contractual matters.
POSITION DUTIES
Duties for this position include but are not limited to:
- Assigns participation goal setting requests, forms, waiver requests and pre-bid/proposal conferences to the Compliance Unit staff to ensure goals are met, requests are in compliance and to make recommendations to Procurement Officers.
- Supervises the Compliance Unit staff in monitoring and tracking contracts for monthly compliance reporting. Maintains a working relationship with MBEs and VSBEs to ensure prime contractor is meeting contractual obligations and requirements with identified subcontractors.
- Utilizes the State’s Advanced Purchasing and Inventory System (ADPICS) portion of the Financial Management Information System (FMIS) and eMaryland Marketplace Advantage (eMMA) to complete Blanket Purchase Order (BPO) entries and follow up with monthly data/payment entries to monitor achievements.
- Assists with issues of MBE and VSBE non-compliance regarding State laws, regulations, policies, or procedures and provides guidance regarding required corrective actions.
- Supervises the Compliance Unit staff in the training of Procurement Officers on reading and interpreting the overall content and information provided in required bid/proposal submissions to ensure State procurement statutes, regulations, policies, and procedures are met and to make proper determinations.
- Advises Procurement Officers and Managers on questionable content to confirm documentation is acceptable and meets procurement requirements or if errors or omissions are curable.
- Reviews waiver requests to confirm bidders/offerors made a good faith effort in trying to meet participation goals and advises Procurement Officers in making a determination.
- Provides training regarding SBR, MBE and VSBE compliance programs to DGS OSP staff, Executive Branch Agencies [Senior Procurement Advisory Group (SPAG) meetings], and vendors.
- Interfaces directly with senior leadership and other Executive Branch Agencies to provide expert advice on SBR, MBE and VSBE programs, policies and to report on the status of specific initiatives.
- Reviews and provides compliance reports to GOSBA or to other State Agencies as required by legislation. Reviews and approves monthly and annual statistical reports to ensure accuracy and sufficiency of data; and makes recommendations for opportunities to enhance participation from prime contractors.
- Special Projects as assigned by the Director of the Procurement Policy, Compliance and Reporting Bureau or other DGS OSP Senior Management – Chief Procurement Officer (CPO) or Deputy CPO.
MINIMUM QUALIFICATIONS
Education: Bachelor’s degree in Business Administration from an accredited college or university.
Experience: Five or more years of experience with a Supplier Diversity Program (MBE/VSBE/SBR) that includes participation goal setting requests, compliance, reporting and outreach while partnering with a Procurement Office. This experience must include at least three years of experience supervising resources for the program and updating the program as needed. Proficient with MS Office Applications such as Access, Word, Excel, and PowerPoint.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience with the State of Maryland MBE, VSBE or SBR programs.
- Research related experience such as data collection, analytical work, data analysis and trend identification to develop actionable information.
- Experience designing instruction and delivering training classes to procurement professionals and vendors in a variety of settings.
- Experience utilizing and applying COMAR Title 21, and the State Finance and Procurement Article of the Annotated Code of Maryland.
- Knowledge and/or experience with eMaryland Marketplace Advantage (eMMA).
SELECTION PROCESS
It is important that you
provide complete and accurate information on your application. Please
include all experience and education that is related to this position.
All information concerning your qualifications must be submitted by the closing
date; information submitted after the closing date will not be
considered. Credit is given for relevant part-time, temporary, or
volunteer experience based on the number of hours worked per week; you
must include the time spent on such activities on your application.
Note that for any position
requiring a college degree or college credit, you will be required to submit a
college transcript prior to being offered a position. You may submit your
transcript as part of the application process.
The examination for this
position will consist of a rating of your education, training and experience
related to the requirements of the position. Successful candidates
will be placed on the employment eligibility list categorized as BEST
QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be
valid for one year and may be extended. The list will be used by the
hiring authority to select employees for interviews. Eligible lists may be used to
fill future vacancies of the same classification.
You MUST possess the minimum
qualifications before you may be selected for a State job – verification will
be completed upon hire. If you are scheduled to complete an educational
or licensing requirement within six months of being placed on the eligibility
list, you may participate in the selection process. Permanent State
employees may also complete necessary experience requirements within six months
of the date of being placed on an eligibility list.
Please note, selected
candidates may be required to complete and successfully pass a State and
Federal fingerprint background check prior to being hired.
You must be legally authorized under the
United States Immigration Reform and Control Act to be hired in the position
for which you apply.
BENEFITS
FURTHER INSTRUCTIONS
Contact tiara.massey1@maryland.gov or call 410-767-4985 with questions
about this recruitment. The on-line application process is STRONGLY
preferred. Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.
If you are unable to submit your application online, please send your
paper application to: Human Resources, Dept. of General Services, 301 W.
Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and
time. TTY Users: call via Maryland Relay
As an equal opportunity
employer, Maryland is committed to recruiting, retaining and promoting
employees who are reflective of the State’s diversity. People with disabilities
and bilingual candidates are encouraged to apply. We thank our Veterans for
their service to our country.
