ADMINISTRATIVE OFFICER III

The Maryland State Library Agency (MSLA) is an independent agency providing strategic leadership and guidance to Maryland’s public libraries. MSLA promotes the planning and implementation of library programs, supports staff, and career development through education and training, and facilitates resource sharing among libraries. MSLA oversees the Maryland State Library for the Blind and Print Disabled, Maryland’s Public Libraries, the State Library Network, the Public Library Capital Grants Program, and the Maryland Deaf Culture Digital Library.

This position serves at the pleasure of the Appointing Authority.

15

415 Park Avenue, Baltimore, MD 21201

This position assists with the administration of contract and procurement controls for the Maryland State Library Agency (MSLA) including preparation of documents for solicitations, managing existing contracts, buying for small procurement (CAT I), and the promotion, reporting and coordination of the MBE, SBR and VSBE programs. This position also assists with onboarding volunteers at the Library for the Blind and Print Disabled (LBPD) and provides basic reader services for the patrons of LBPD.

Assist the Procurement Officer in drafting RFPs, bids, awards and other procurement documents for new solicitations and renewals. 

Serve as a Buyer for MSLA in FMIS and with a State P Card for small procurements (CAT I)

Coordinate telecom services by managing mobile device accounts and being the designated point of contact.

Maintain contract list and oversee contract compliance and serve as the point of contact for vendor-related inquiries. 

Provide back-up support for processing purchase orders in the FMIS Financial System for the initiation of purchase requisitions. 

Oversee Minority Business Enterprise (MBE), Small Business Reserve (SBR), and Veteran Small Business Enterprise (VSBE) goals and contract compliance per State guidelines and encourage vendor participation.  

Assist in the preparation of the Agency budget.

EDUCATION:  Graduation from an accredited high school or possession of a high school equivalency certificate. 

EXPERIENCE:  Five years of administrative staff or professional work in purchasing, procurement, or contract management. 

NOTE:  

Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience. 

Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience. 

Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. 

Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the position duties on a year-for- year basis for the required experience.

Please make sure that you provide sufficient information on your application (and on separate pages. if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Resumes may not be submitted in lieu of completing the employment application. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire·

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended, we are requesting each candidate to upload their resume and any supporting documentation clearly demonstrates that the applicant meets the Minimum Qualification. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.  However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201.

For questions regarding this recruitment, please contact DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

MD TTY Relay Service 1-800-735-2258

As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. Appropriate accommodations for individuals with disabilities are available upon request.

 We thank our Veterans for their service to our country.