Executive Aide

The candidate for executive aide and body person to the Governor is a bright, mature, highly organized individual with a strong work ethic to support a high-profile principal.  The ideal candidate thrives in a culture of high standards, exhibits a keen attention to detail and is adaptable to real-time circumstances.  The position requires excellent interpersonal skills, a respectful, clear, and concise communication style, and the ability to uphold the integrity and values of the Office of the Governor in every interaction with others.

The ideal candidate must demonstrate a high level of maturity, discernment, self-confidence, exceptional intuition.  Sophistication and poise are essential as this is a high visibility position. Confidentiality and discretion are of paramount importance in this position.

The candidate will perform the traditional duties of a executive aide while also accompanying the principal on most engagements and travel outside of the office and outside of Annapolis, MD. Ideal candidate must be able to:

● Multitask, often managing multiple competing priorities.

● Display an ability to be proactive and anticipate needs.

● Manage briefing book process, compiling daily briefing materials and delivering briefing book to principal nightly.

● Ensure that the Governor is properly briefed ahead of all engagements and be in possession of all necessary briefing materials, speech drafts, and instructions for all scheduled events.

● In conjunction with the Director of Advance and Director of Scheduling, execute the daily and long-term schedule—including meetings, calls, and travel—to ensure timeliness and efficient use of resources.

● Coordinate closely with Advance, Scheduling, and Executive Protection Unit on travel, lodging, and event logistics.

● Coordinate with the Director of Advance on hotel selection, meals, and other details.

● Coordinate with the household staff and the Governor to prepare him for any travel

● Serve as traveling aide to ensure the Governor is properly prepared for all engagements. Facilitate the Governor’s trip logistics in real time; direct communication between local counterparts and Governor’s office staff; and maintain possession of the Governor’s effects and personal items while traveling.

● Manage, track, and respond to incoming mail, gifts, and awards, including from travel. Work with Communications and Constituent Services teams, as appropriate, on thank you notes, citations, proclamations, birthday, anniversary, and birth announcements.

● In conjunction with the Director of Scheduling, schedule all personal appointments with outside contractors.

● Ensure personal matters are attended to in a professional and successful manner.

Qualifications:

● High EQ and perspective with the ability to read the room with ease.

● Ability to adapt to the environment from casual to formal and align your presence as needed.

● Time management and ability to meet deadlines.

● Excellent verbal and written communication skills

● Strong organizational skills

● Problem-solving and decision-making skills

● Ability to act as gatekeeper and escalate relevant information as needed.

● Ability to work effectively with minimal supervision.

● Strong interpersonal skills

STATE OF MARYLAND BENEFITS

To apply, please submit your resume to Kristina Broadie Jeter at kristina.broadiejeter@maryland.gov by June 16, 2023 at 11:59PM ET. The subject line should read: (YOUR NAME – Executive Aide.)

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

The State of Maryland is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The State of Maryland is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The State of Maryland is committed to providing reasonable accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. The State of Maryland will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.