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Executive Assistant

SPEC ASST III EXEC DEPT

Recruitment #23-007893-0009

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Introduction

To apply, please submit your resume to allisa.mason@maryland.gov by Monday, October 16, at 11:59 PM ET. The subject line should read: “YOUR NAME – Executive Assistant position”

GRADE

16

LOCATION OF POSITION

Annapolis, MD (Hybrid)

POSITION DUTIES

General Purpose: The Chief of Staff’s office seeks an experienced Executive Assistant to manage the Chief of Staff’s calendar and support office operations in a dynamic and fast-paced environment.

Responsibilities:

Scheduling (50%)
  • Manage all aspects of the Chief of Staff's daily and long-term schedules 
  • Ensure that the calendar is accurate, precise, and up-to-date 
  • Coordinate meetings with internal and external partners 
  • Proactively identify and address potential conflicts or other schedule issues 
  • Develop processes for receiving and reviewing incoming schedule requests 
  • Compile daily meeting briefing books for the Chief of Staff 
Other (50%) 
  • Tracking internal needs and advancing projects 
  • Sending and compiling weekly reports 
  • Collect, track, and move incoming requests through resolution 
  • Office operations support 
  • Provide support for the Assistant Chief of Staff and CoS Special Assistant as needed 
  • Other duties and projects as assigned

MINIMUM QUALIFICATIONS

Qualifications:

  • At least 3 years of experience as an Executive Assistant or similar role, preferably in a government or political setting and must have scheduling experience 
  • Fluency in Google Workspace and Adobe 
  • Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines 
  • Excellent written and verbal communication skills 
  • Strong attention to detail and accuracy 
  • Ability to work independently and as part of a team 
  • Strong interpersonal skills 
  • Ability to maintain confidentiality and discretion in all matters 
  • Flexibility to work outside of regular business hours, as needed

BENEFITS

FURTHER INSTRUCTIONS

To apply, please submit your resume to allisa.mason@maryland.gov by Monday, October 16, at 11:59 PM ET. The subject line should read: “YOUR NAME – Executive Assistant position”

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

The State of Maryland is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The State of Maryland is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The State of Maryland is committed to providing reasonable accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. The State of Maryland will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



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