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FACULTY MSD - Administrative Aide (Office of Student Affairs)

Recruitment #23-009009-0031

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Introduction

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.  As such, we are looking for dedicated individuals who can join us to support the education of the children at MSD.

This is an 11-month, school year position.  This position does not work when school is closed during winter break, spring break, and during the summer months.

LOCATION OF POSITION

MSD, Frederick Campus, 101 Clarke Place, Frederick, MD 21705

Main Purpose of Job

The main purpose of this position is to assist the Director of Student Affairs with the operation of Frederick Campus, including but not limited to serving students, staff, teachers, families, and other stakeholders, including outside agencies.

The mission of our agency is the education of Deaf children, Pre-K through 12th grade. As such, the Office of Student Affairs (OSA) is responsible for student support and school wide programs (After School Program, Athletics, Student Development, Student Health Center, Student Life, Public Relations, Admissions, Outreach, etc.). Collaborate with the Office of the Superintendent, Columbia and Frederick Main Office teams, and support staff for individual school programs across both campuses.

The position requires a high degree of exercising discretion and independent judgment in the absence of direct supervision, in addition to the ability to prepare reports and correspondence in responding on behalf of the Director of Student Affairs, all accomplished with minimal direction or supervision. Analyze and interpret situations in order to develop solutions and alternatives. Many times, actual duties and responsibilities vary from assignment to assignment. This position provides direct administrative support to the Director of Student Affairs in the performance of their campus-wide duties and responsibilities, and represents them in daily interactions with staff, students, parents, visitors, and other agencies.

POSITION DUTIES

Assist with operations.

Serve students, families, teachers, staff and other stakeholders, as well as representing MSD with both internal and external customers and organizations. Provide general support to visitors.

Maintain school safety, daily operations, student and staff well-being, attendance, performance reports, room reservations.

Collaborate with the Office of the Superintendent, Columbia and Frederick Main Office teams, and support staff for individual school programs across both campuses.

Process and file paperwork.

Manage internal budget. Compliance with state and federal expectations which includes managing audit and preparing reports. Develops and analyzes financial reports and maintains selected fiscal records.

Take detailed minutes and distribute meeting notes. Plan Meetings.

Compiles, composes, edits, produces and distributes a variety of documents including but, but not limited to, detailed memos, e-mails, correspondence, reports, and other community communications as needed.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of experience in administrative or professional work.  Strong English writing skills required.

DESIRED OR PREFERRED QUALIFICATIONS

Proficient in or able to carry a conversation in American Sign Language.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

New hires are subject to a criminal background investigation at their own expense.  (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time. Please include your name and recruitment number on any documentation to ensure timely processing.  Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time. Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.



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