Skip to Main Content

Agency Grants Specialist Trainee

Recruitment #24-000805-0001

Go Back View Benefits

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

13

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

Main Purpose of Job

This position is responsible for managing a uniform invoice verification process to provide financial oversight for all grants and contracts for the Division of Early Childhood Development as well as providing technical assistance for monitoring the financial and logistical aspect of financial procedures impacting grants for the division as a whole.

POSITION DUTIES


  • Manage a uniformed invoice verification process to be used as a tracking mechanism for state and federal dollars awarded as grants issued from the Division of Early Childhood Development that will maintain and monitor timely processing of invoices, including periodic tracking of balances on documents.
  • Independently provides timely, accurate and substantive assistance to DECD in terms of providing logistical support
  • Develops and implements office procedures and processes for overall effective operations
  • Acts as an intermediary between division and procurement for all solicitation for services as well as maintains accurate financial records for headquarters, aid accounts schedules, and all federal accounts
  • Provides direct, specialized technical assistance to local school systems, head start agencies and the child care community financial officers and/or agency heads as well as members of the division regarding implementing grant activities and invoicing and provide trainings on proper procurement issues in regards to grants and contracts.
  • Interprets and explains federal and State rules, regulations, and procedures governing all state and federally funded grants and contracts regarding financial implementation and disbursement of funds.

MINIMUM QUALIFICATIONS


Experience: Four years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes: 1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Proficient in Excel and Microsoft word.

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for allemployees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act andoccasional travel throughout the state are required. Any misrepresentation of academic or experiencerequirements for this position may result in non-selection or termination of employment

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet thequalifications for this recruitment. All information concerning your qualifications must be submitted bythe closing date. We will not consider information submitted after this date. Successful candidates willbe ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) listfor at least one year.For education obtained outside of the U.S., a copy of the equivalent American education as determinedby a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for thisrecruitment may be used for similar positions in this or other State agencies.The assessment may consist of a rating of your education, training, and experience related to therequirements of the position. It is important that you provide complete and accurate information on yourapplication. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to therequirements of the position. It is important that you provide complete and accurate information on yourapplication. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Powered by JobAps