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HR ASSISTANT

PERSONNEL ASSOCIATE II

Recruitment #24-001260-0007

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Introduction


 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

ASTD11

LOCATION OF POSITION

Prince Georges County Child Support Administration
4235 28th Avenue
Temple Hills MD, 20748

Main Purpose of Job

The incumbent in this job is in charge of assigned personnel duties as well as providing clerical support to the HR office. Employee is in charge of the personnel program and all agency-related functions for (105.5 FTEs and 14.5 Contractual Staff). The incumbent in this role is in charge of recruitment activities. This role serves the needs of the entire agency by providing support for all personnel matters and making recommendations to the HR Officer based on clear and concise oral and written presentations. The HR Officer provides broad direction and control to employees. This role requires the highest level of confidentiality in accordance with the work performed. The candidate must have good written, technical, and oral communication abilities.

POSITION DUTIES

  • Completes all recruiting activities for the agency including submitting position exception requests and supporting paperwork using JobAps for recruiting notifications.
  • Reviews certification lists, screening applicants for minimal qualifications, and coordinating interviews. Completes and submits all recruitment packages, initiates and completes the onboarding process. 
  • Facilitates new recruit fingerprinting and monitor employee records for IRS compliance. Conducts new employee orientation and  organizes background checks for new personnel to meet state and federal regulations. Receives, tracks, and monitors the outcomes. Analyzes outcomes data for reporting to the Appointing Authority.
  • Maintains agency HR office files, reports, legal material, statistical information, agency correspondence, general read materials, forms, records, and other material in accordance with office procedures.
  • Serves as a liaison to internal staff, outside agencies, and elected officials to obtain and disseminate information on behavior of the HR Officer and Director. Schedules meetings on behalf of the HR officer.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of general clerical or administrative support experience, at least six months must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Six months' experience using a computerized application tracking system.
  • One year of experience producing, modifying, and storing documents with Microsoft Office and Google Suites.
  • Six months of public contact experience, including interviewing and explaining facts.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  Successful candidates will be placed on the eligible (employment) list for at least one year.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

It is imperative to list all computer and software experience on your application pertaining to your job duties.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS.

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
  • Annual Leave - ten (10) days of accumulated annual leave per year.
  • Sick Leave - fifteen (15) days of accumulated sick leave per year.  
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
  • Holidays - State employees also celebrate at least twelve (12) holidays per year.  
  • Pension - State employees earn credit towards a retirement pension.
  • Positions may be eligible for telework.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Department of Human Services, Examination Services Unit, Attention: Dontia Walker, 25 S. Charles Street, Suite 1100, Baltimore, Maryland 21201.

Or, email dontia.walker@maryland.gov, toll-free: 1-800-332-6347.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants and  people with disabilities are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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