Skip to Main Content

OFFICE SECRETARY I

Recruitment #24-001318-0004

Go Back View Benefits

Introduction


"Together, we are building a stronger Maryland."

-  Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

ASTD8

LOCATION OF POSITION

Department of Parole and Probation Regional and Field Offices

This recruitment will be used to fill future and current (listed below) vacancies throughout the agency statewide. Please only select locations you are willing to work in. 

Fredrick County

100 West Patrick Street

Fredrick, MD 21701

Hagerstown

100 W Franklin Street

Hagerstown, MD 21740

Baltimore City

428 E Preston Street

Baltimore, MD 21202

Carroll County

101 N Court Street

Westminster, MD 21157

POSITION DUTIES

The main purpose of this position is to provide secretarial services to an operational/specialized Field unit of the Division of Parole and Probation

  •  Uses standard typewriter or word processing and spreadsheet software and peripheral equipment to produce correspondence, reports, tables, etc., from rough drafts or corrected copies and edit grammar, punctuation and spelling

  • Distributes finalized documents, sometimes without prior supervisory review.   

  •  Answer phones, screen calls, takes appropriate messages for agents and supervisors, schedule appointments, answer general questions regarding state employment, and job openings, and determines the degree of information allowed in relationship to the confidentiality laws of the state.
  • Inputs accurate and complete data in OBSCIS  II/DDAIS informational system in order to update offender records.
  • Assembles and completes a variety of reports, posts information to records and logs and maintains established files in a variety of formats including electronic file and databases.          

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.


Minimum Qualifications:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

 Experience: One year performing secretarial or clerical work involving typing duties.

 Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Preferred Qualifications:

1. Experience working in the Public Safety or Correctional Services sector.

2. Experience using Microsoft Office Suites

3. Experience answering multi-line telephones.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 

· Annual Leave - ten (10) days of accumulated annual leave per year. 

· Sick Leave - fifteen (15) days of accumulated sick leave per year.  

· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 

· Holidays - State employees also celebrate at least twelve (12) holidays per year.   

· Pension - State employees earn credit towards a retirement pension.

· Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program

· Free Mass Transit Benefit - Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

 

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed).

 

Only additional materials that are requested will be accepted for this recruitment.

 

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

 

Matthew Berry

Matthew.Berry@maryland.gov 

 

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

 

We thank our Veterans for their service to our country.




Powered by JobAps