OFFICE SECRETARY II
Recruitment #24-001328-0020
Department | DPSCS-Maryland Correctional Institution-Hagerstown |
---|---|
Date Opened | 8/20/2024 11:59:00 PM |
Filing Deadline | 9/4/2024 11:59:00 PM |
Salary | $39,584.00 - $62,705.00/year |
Employment Type |
Full-Time
|
HR Analyst | Brittney Liles |
Work Location |
Washington County
|
Introduction
Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.
Visit our website to learn more about the work we do https://dpscs.maryland.gov/.
GRADE
LOCATION OF POSITION
Washington County
Maryland Correctional Institution - Hagerstown
18601 Roxbury Road
Hagerstown, MD 21746
This position is not eligible for telework.
POSITION DUTIES
- Attend Case Management staff meetings, record and distribute meeting minutes
- Assist Office Supervisor with Home Detention considerations which involves having incarcerated individuals medical and psychological completed for all Case Managers
- Certified to update various screens on OCMS as needed
- Respond to inquiries from telephone callers and visitors, redirect calls or provide formation, which requires detailed knowledge of the institutions rules, regulations and procedures
- Assist Office Supervisor in forwarding incarcerated individuals records to the Attorney General's office and DPSCS Headquarters
- Secretary for four (4) Case Managers which consists of two (2) Housing Units
- Process newly arrived incarcerated individuals base files in accordance with the DCD 100-203, Appendix 1
- Handle all filing of incarcerated individuals' correspondence and documents in incarcerated individuals' base file
- Respond to telephone inquiries from various Courts, Attorneys, State Agencies, Law enforcement agencies, visitors, etc., which requires confidential, detailed information
- Pick up, sort, open and distribute mail to the appropriate people in the department and also within the institution
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Possess a working knowledge in the databases from OCMS
- Experience in performing secretarial or administrative duties for a criminal justice agency or law office/legal firm
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.
CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.
For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.
Brittney Liles
Brittney.Liles1@maryland.gov
If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. | Apply Online |
View and print the Supplemental Questionnaire. | This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. |
Apply via Paper Application. | You may also download and complete the Paper Application here. |