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OFFICE SECRETARY III

Recruitment #24-001362-0015

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GRADE

ASTD10

LOCATION OF POSITION

217 E. Redwood St. 
Baltimore, MD 21202

POSITION DUTIES

The main purpose of this position is to provide general administrative assistance to the Office of the Secretary for the Department of Juvenile Services.

This position provides general administrative support to the Office of the Secretary for the Department of Juvenile Services. The duties of this position will include:
  • Assist Executive Associate III with organizing and scheduling appointments; meeting coordination; managing and maintaining appointment calendars for the Secretary and Chief of Staff.
  • Identify and resolve scheduling conflicts and provide updates to the Secretary and Chief of Staff during weekly team meetings.
  • Greet and escort guests and visitors.
  • Receive and screen all incoming calls to the Office of the Secretary, directing callers to the appropriate staff member.
  • Open, sort and distribute incoming mail.
  • Prepare mailings, faxes and packages for delivery.
  • Assist Executive Associate III with coordinating meetings and special projects, as needed.
  • Perform other general administrative duties as needed.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

- Ability to handle unexpected changes in workloads or priorities.

- Two (2) years of experience handling challenging work-related task.

- Two (2) or more years of maintaining the calendars for multiple executive-level staff members, scheduling appointments, arranging internal and external meeting logistics, as well as creating and managing meeting materials. 

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position and your answers to the supplemental questions. It is important that you provide complete and accurate information on your application and not write "see resume.” Incomplete applications will not be considered.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  However, if you are unable to apply online, you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose fax or regular mail, you must include on each page of the attachment your first and last name, the recruitment number that is located at the top of this bulletin, and the last four digits of your social security number. The paper application must be received at the address below by 5 pm: close of business on the closing date for this recruitment; no postmarks will be accepted. Incorrect application forms will not be accepted.

 

Maryland Department of Juvenile Services

Office of Human Resources

Attn: Crystal Wilson

217 E. Redwood St.

Baltimore, MD 21202

 

Fax number: 410-333-4188

 

TTY Users: call via Maryland Relay

 

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

 

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.




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