OFFICE SECRETARY III

ASTD10

Jessup Correctional Institution
7800 House of Correction Rd
Jessup, Maryland 20794

This position provides secretarial support to the Security Chief of a correctional institution.  Employees in this position also provide customer services to internal and external customers, local state and government officials, constituents and professional organizations.

• Acts as an intermediary between the supervisor and appointed and elected officials, executive staff, state employees and the general public concerning routine and moderately complex matters requiring considerable tact, discretion and judgement. Delegates the responsibility to prepare correspondence for the supervisor’s signature and reviews for proper grammar, punctuation and spelling.

• Uses the computer and current software and peripheral equipment to produce correspondence, reports etc.; drafts or corrected copies and edits grammar, punctuation and spelling.  At times required to sign correspondence on behalf of supervisor.  Distributes final documents without final supervisory reviews.

• Prepares routine correspondence and reports, logs information and maintain database and files. Responds to written and telephone inquiries from internal and external customers as well elected officials. This requires knowledge of the Department and State rules and various COMAR regulations.

• Takes meeting notes and provides minutes using specialized terminology.

• Performs moderately difficult administrative functions, which includes written and verbal requests to inquiries, independently preparing reports and tables, scheduling meetings/conferences/tours and developing and revising office procedures.

• Process requisitions for supplies and services when submitted by other personnel.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

one-year experience performing secretarial duties for a senior level administrator or executive.

one-year experience working with Microsoft Office Suite. 

Experience coordinating and planning meetings and event.

Strong written and oral communication skills.

Ability to prioritize and multi-task effectively.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Oluwakemi Oyesile

oluwakemi.oyesile@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.