ELECTION DEPUTY DIRECTOR II

SBE 14

Carroll County Board of Elections

An Election Deputy Director II is the supervisory or managerial level of work assisting an Election Director in conducting elections in local jurisdictions within the State. The work of this classification may require travel throughout the State to exchange information regarding the election process and promote voter registration. Employees in this classification supervise office support staff which may include subordinate supervisors. Employees in this classification receive general supervision from an Election Director. Employees may be required to work evenings and weekends. Position allocation to the Election Deputy Director series is determined by the size of the local jurisdiction as reflected by the number of registered voters. Copies of this supplemental job evaluation standard can be found in the Offices of the State and local Boards of Elections and in the Department of Budget and Management’s Office of Personnel Services and Benefits. The Election Deputy Director I-III is differentiated from the Election Supervisor II in that the Election Deputy Director I-III assists the Election Director I-III in the office operations and the conduct of elections for local election board offices and has the authority to act in the absence of the Election Director while the Election Supervisor II has supervisory responsibility for Election Supervisors I, Election Clerks and other support staff. The Election Deputy Director I-III is differentiated from the Election Director I-III in that the Election Director I-III is responsible for the entire operations of a local election board offices and the conduct of elections for those offices.

Assists an Election Director in conducting elections in compliance with federal, State and local laws, regulations and statutes;

Assists with the oversight and coordination of the day-to-day operations of a local election office to include: voter registration program, absentee balloting program; provisional balloting program, Same Day Registration program, redistricting precinct boundary programs, candidate filing, ballot preparation, voting equipment supplies purchase, voting equipment maintenance, inventory and site delivery; acquisition and staffing of polling places and early voting sites, and the recruitment, assignment and training of election judges;

Supervises, directly or through subordinate supervisors, election office support staff and volunteers, election judges, per diem staff to conduct canvasses and nursing home and assisted-living facilities absentee and voter registration programs;

Supervises directly or through subordinate supervisors the Performance Evaluation Program for State employees and the administration of interview and hiring of new staff;

Conducts training sessions for election office staff, temporary office associates, election judges and per diem staff to conduct canvasses;

Recommends new and revised policies and procedures related to the administration of the local election office operations;

Implements current, new and revised local election board policies and procedures and federal, State, and local election laws and regulations;

Reviews proposed federal, State and local legislation to determine the impact on the conduct of elections;

Assists with the implementation of approved precinct boundaries to include drafting maps and street directories, acquisition of polling places and notification of voters;

Attends legislative hearings on matters related to the election process;

Prepares operational and statistical reports and records;

Participates in task force committees, conferences and workshops throughout the State to exchange information related to the conduct of elections;

Keeps abreast of technological advances in equipment and data tracking systems in order to effectively assist in management of elections;

Assists with the implementation of new voting systems and other processes such as Same Day Registration, as required by the Maryland General Assembly;

Attends and is present for all Early Voting and Election Day activities including the opening and closing of centers;

Ensures that election office adheres to recommended physical security procedures and all security procedures are followed;

Assumes the duties and functions of the Election Director with the same authority in his/her absence;

May assist in the preparation and administration of the budget for the local election office;

May manage and administer procurement of services, supplies and materials for the local election office;

May secure and coordinate services provided by local jurisdictions such as employment of temporary staff, printing and publications, lease of polling places, payroll functions, data processing support, and telecommunications;

May coordinate a segment of voter registration activity for local municipalities in accordance with the Universal Registration Code of State Election laws;

May manage insurance policies, warehouse and security specifications, including the acquisition of new office space when needed to store voting equipment and sensitive documents;

May oversee social media accounts and election office website;

May conduct risk assessments and create continuity of operation plans for Election Days, Early Voting and the daily operation of the election office;

Performs other related duties.  

Experience: Four years of experience applying federal, state, and local election laws and regulations applicable to conducting elections, which must have included at least one presidential or gubernatorial election, and an additional four years of supervisory or management experience.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and five years of supervisory experience or project management experience for the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for two of the four years of required experience applying federal, state, and local election laws and regulations applicable to conducting elections, which must have included at least one presidential or gubernatorial election.

 

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience using Google Workspace (for example, email, calendar, sheets, documents). 

2. Experience writing meeting minutes for a professional organization. 

3. Experience training adults in a classroom setting. 

4. Experience proofreading documents.

5. Experience staying organized in a fast paced environment.

LIMITED TO CURRENT BOARD OF ELECTIONS EMPLOYEES ONLY.

Employees in this classification may be assigned duties which require travel. Employees assigned such duties may be required to possess a motor vehicle operator’s license valid in the State of Maryland.

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, 2-207(d), Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections, 151 West St., Suite 200, Annapolis, MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact Chris.Lohr@Maryland.gov.

MD TTY Relay Service: 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.