ADMINISTRATIVE SPECIALIST I

10

State Department of Assessments and Taxation

Business Services Unit – Charter Filing & Processing

700 E. Pratt Street, 2nd Floor

Baltimore, Maryland 21202

Processes and approves charter resolutions for legal sufficiency as part of the Department’s mission as the central repository for corporate entity formation in the State; provides technical problem resolution to the filing public as to the correctness of public records maintained; works on the Discovery program for forfeited foreign accounts that either receive a vendor payment from the State or pay sales taxes to the Comptroller’s office.

Position involves reviewing and processing legal documents for a business entity or corporate records department. In summary, the position involves a mix of legal document review, record management, communication with external entities, and system-based processing, all of which require strong attention to detail and the ability to exercise independent judgment to ensure legal compliance and accuracy.

Legal Record Corrections/Adjustments: Requires exercising independent judgment to make necessary corrections or adjustments to the business entity legal records maintained by the department. This involves ensuring that all records are accurate and up to date.

SDAT Filings Management: Responsible for analyzing and completing SDAT (State Department of Assessments and Taxation) online filings by appointment. This involves reviewing all electronic filings for legal sufficiency, entering required information into MBES (presumably a business entity system), and notifying the Charter specialists if a filing does not meet legal standards.

Document Review and Legal Sufficiency: Reviewing and accepting or rejecting corporate documents based on their legal sufficiency. This includes resolutions and all legal entity formations, ensuring that the documents meet necessary legal standards before processing.

Work Order and Document Processing: Performing checks through MBES before processing corporate documents, ensuring all required procedures are followed.

Amendment History Maintenance: May need to build an amendment history for corporate entities in old card files when necessary, indicating a need to maintain historical records and updates.

Foreign Entity Notifications: Send letters to forfeited foreign entities that receive vendor payments from or pay sales tax to the state. They will determine whether these entities need to re-qualify under state laws.

Additional Duties: Require performing other related duties as assigned, which could vary depending on departmental needs.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Please ensure that your application and responses to the supplemental questionnaire clearly and specifically highlight these qualifications.

Professional oral/written communication and interpersonal skills.

Experience working with Microsoft Office, Goggle Docs (Excel, Word, Access, PPT) and different software using specific examples to analyze and compile data, prepare reports and templates, or other documents.

Experience working with the State Department of Assessments and Taxation (SDAT) internal programs.

Experience working with the public via multi-line phone system, in person, and via written correspondence.

Experience performing mathematical computations and creating and maintaining reports detailing key business metrics.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Must be a current SDAT employee. (Internal only)

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

This recruitment contains Supplemental Questions.  It is important to complete the Supplemental Questions as part of the application process.  Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

As an employee of the State of Maryland, you will have access to outstanding benefits, including health insurance, dental, and vision plans offered at a low cost.

STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year. 
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least twelve (12) holidays per year.  
• Pension - State employees earn credit towards a retirement pension. 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: State Department of Assessments and Taxation, Office of Human Resources, 700 E. Pratt, 2^nd Floor, Suite 2700, Baltimore, Maryland 21202. Paper application materials must be received by 5pm in our office on the closing date for the recruitment. No postmarks will be accepted. Resumes will NOT be accepted in lieu of completing the application.

For questions regarding this recruitment, please contact the Department of Assessments and Taxation at 410-767-1137, MD TTY Relay Service 1-800-735-2258. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual