ADMINISTRATIVE SPECIALIST II
Recruitment #24-001756-0079
Department | Maryland State Retirement and Pension Systems |
---|---|
Date Opened | 6/4/2024 12:00:00 PM |
Filing Deadline | 6/18/2024 11:59:00 PM |
Salary | $41,890.00 - $69,036.00/year |
Employment Type |
Full-Time
|
HR Analyst | Cecelia Smith |
Work Location |
Baltimore City
|
Introduction
The Maryland State Retirement Agency is the administrator
of the Maryland State Retirement and Pension System (“System”). The System is a
defined benefit retirement system covering governmental employees within the
State of Maryland. The System is a multi-employer, public employees’ defined
benefit retirement system composed of twelve (12) separate retirement and
pension systems with over 50 different rule sets. The System has over 397,000 participants(customers),
including 192,000 members who are actively employed and participating in the
System, 165,000 payees who receive a monthly payment from the System, and
40,000 vested members who are no longer actively employed but have earned a
benefit that will become payable at a future date.
This is a contractual position with the potential of
becoming a permanent hire within Maryland State Retirement Agency, Business Operations
Service Division. Please note this position will serve at the pleasure of the
agency appointing authority.
GRADE
LOCATION OF POSITION
120 East Baltimore Street
Baltimore, Maryland 21202
Main Purpose of Job
POSITION DUTIES
This position is responsible for the preparation,
processing, and conversion of the daily mail into electronic images affecting
Agency system-wide access, computer indexing, and research and verification of
these documents to a centralized automated Folder Inquiry 2.1 Database.
The primary roles that the incumbent will be rotated
between are:
Check Processing Clerk: This position has
primary responsibility to coordinate all mail service activities involved with
the processing of daily cash receipts and returned checks.
Shipping and Supply Clerk: This position has
primary responsibility to coordinate the data entry of supply orders and
coordinate the record transfer of supply withdrawals to the Imaging/Document
Unit.
Duplication and Reproduction Clerk: This position has
primary responsibility to coordinate the processing of the Agency’s major
duplication/reproduction requests.
All incumbents will also be responsible for supporting the functions of the Imaging/Document Unit, processing incoming and outgoing mail, maintaining supplies of Agency forms and filling forms requests from Retirement Coordinators, mailing C-sets and payroll tapes, processing form requests from the Member Relations Division, entering data into FMIS, providing back-up support for transporting checks/advice, and other information outside of the Agency, and other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
1) Two years of experience performing micrographics and/or
document imaging processing and management.
2) One year of experience working in a mailroom facility.
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please
make sure that you provide sufficient information on your application to show
that you meet the qualifications for this recruitment. All information
concerning your qualifications must be submitted by the closing date. We
will not consider any information submitted after this date. Successful
candidates will be ranked as Best Qualified, Better Qualified, or Qualified and
placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The
assessment may consist of a rating of your education, training, and experience
related to the requirements of the position. It is important that you
provide complete and accurate information on your application. Please
report all experience and education that is related to this position.
BENEFITS
Contractual
employees who work for an agency covered under the State Employee and Retiree
Health and Welfare Benefits Program, have a current employment contract, and
work 30 or more hours a week (or on average 130 hours per month) may be
eligible for subsidized health benefits coverage for themselves and their
dependents. As a contractual employee, you will be responsible for paying 25%
of the premiums for your medical and prescription coverage, including any
eligible dependents you have enrolled. The State of Maryland will subsidize the
remaining 75% of the cost for these benefits. You can also elect to enroll in
dental coverage, accidental death and dismemberment insurance, and life
insurance, but will be responsible to pay the full premium for these benefits.
Leave
may be granted to a contractual employee who has worked 120 days in a 12-month
period. This leave accrues at a rate of one hour for every 30 hours worked, not
to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If
you are unable to apply online, you may mail a paper application and
supplemental questionnaire (if applicable) to:
DBM Recruitment & Examination Department
301 West Preston Street, 6th Floor, Room 608
Baltimore, MD 21201
All mailed documents must include the applicant's name and
the job number and must be received by the closing date. Resumes will NOT be
accepted in lieu of completing the application.
For questions regarding this recruitment, please contact
the DBM Recruitment and Examination Division at Application.Help@maryland.gov
or 410-767-4850.
MD TTY Relay Service 1-800-735-2258
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are
encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.