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GRANTS COORDINATOR

Administrative Specialist II

Recruitment #24-001756-0101

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Introduction


The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!  
 
 

GRADE

11

LOCATION OF POSITION

This is a contractual (hourly) position.  
301 W. Preston Street  
Baltimore, MD  21201

Main Purpose of Job

The Maryland Department of General Services (DGS) is looking to hire a talented and experienced administrative professional to serve as a Grants Coordinator within the Business Enterprise Administration.

The main purpose of this position is to assist with the implementation of non-complex capital grant projects by helping the recipients of funds through the Capital Grant Program (CGP) as authorized by the Maryland General Assembly and the Governor.  The CGP office is responsible to carry out the terms, conditions and requirements of the State legislation that appropriates grant funds State-wide for the benefit of nonprofit organizations, local municipalities and county governments, and other specific no-State owned projects. Funds are allocated to local recipients, subject to the approval of the Board of Public Works, for capital projects. Projects may be funded in whole or in part by the State.

This position provides administrative support to Grant Administrators, the Program Director, and Deputy Director in fulfilling the agency’s mission of providing architectural, engineering, and related assistance as well as fiscal oversight of State funds by interpreting the intent and scope of the authorizing legislation, ensuring the approved project and subsequent contracts are technically eligible and allowed for funding. This position follows established policies and procedures to ensure legal, legislative and Program requirements are met for the approval of recipient transactions and the release of grant funds.

POSITION DUTIES

Duties for this position include but are not limited to:

- Data entry and database management using the Excel and Google Sheet database of capital grant projects. 
- Log and track capital grant General Information forms, contracts, and payments post-processing. 
- Assist the Grants Administration team in preparing letters and grant agreements for capital grant projects and for the signatures of grantees, the BPW Executive Secretary and the DGS  Assistant Attorney General. 
- Respond to telephone calls and email correspondence from grantees, elected officials and from other State agencies and program stakeholders as appropriate. 
- Submit contract eligibility letters and send them to grantees when executed by senior officials. 
- Coordinate and send applications, contracts, payment requests and grantee inquiries to Regional Grant Administrators. 
- Process incoming mail. 
- Create and maintain electronic logs to facilitate tracking capital grant project status. 
- Performing other administrative duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 

Experience: One of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.

- Proficient in Microsoft Office Suite (including Word, Excel, Teams), and Google. 
- Experience in Grants Administration such as ability to perform research of capital grant information, data entry of grant details (legislation, grantee contact, etc.) and reviewing information for completeness.
- Detailed-oriented with prior work experience in organizing and effectively handling large volumes of work and documents with a minimum of 2 years, with minimal corrections.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.   

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.    

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
 
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. 

You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.  

Click on the link below for more information.

FURTHER INSTRUCTIONS

Contact minal.patel@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryland.gov - click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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