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Procurement Specialist

Administrative Specialist II

Recruitment #24-001756-0103

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD11

LOCATION OF POSITION

Division of Rehabilitation Services
Disability Determination Services
211 Schilling Circle, Suite 100 
Hunt Valley, MD 21030

POSITION DUTIES

This position will provide monitoring, repairing, purchasing, managing inventory, and generating requisitions for agency office supplies and equipment. Serve as lead clerical to ensure that various daily workloads for clerical and data entry functions related to claims processing for the Maryland Disability Determination Services Case Control Unit in the absence of the Staff Specialist III.

Position Duties Include: 
  • Independently monitor agency materials and supplies to ensure maintenance of adequate supply levels.  
  • Make periodic review of equipment storage areas throughout the agency to ensure adequate stock. 
  • Manage the purchase of agency supplies using corporate purchasing card and generating requisitions through proper channels. 
  • Track and log repairs of office equipment and furniture to ensure proper working condition, maintaining a log of repair orders. 
  • Independently resolve billing and delivery issues by contacting agency vendors and suppliers.  
  • If verification of delivery shows an error, vendor is contacted for resolution.  
  • Consult with Administrative Specialist Support Services or Program Manager III Support Services on billing issues with ramifications to agency budget or open purchase orders. 
  • Respond to agency inquiries regarding status of SSA disability claims with SSA field offices, claimants, and authorized representatives. 
  • Keep up to date on all updates to purchasing processes as well as state and SSA system or process upgrades.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes: 
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

The one year of experience must be in supply purchasing and inventory management or you may substitute 30 credits from an accredited college or university in finance, business, accounting, or related subjects for the one year of required experience. 

SPECIAL REQUIREMENTS

Job offers and access to Social Security Administration’s (SSA’s) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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