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Title IV-E Specialist

HUMAN SERVICE SPECIALIST III

Recruitment #24-001915-0001

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Introduction




When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. 

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

This recruitment is being reposted to allow for additional application submittals. If you previously applied and were approved for this recruitment, 24-001915-0001, please do not reapply; your application remains under consideration.
 

GRADE

ASTD14

LOCATION OF POSITION

Maryland Department of Human Services
Social Services Administration
Title IV-E Compliance & Eligibility Unit
25 S. Charles Street
Baltimore, MD 21201

Main Purpose of Job

The primary purpose of this position is to perform Foster Care, Adoption and Guardianship case reviews to determine client eligibility for Title IV-E Federal Funding. The position will be located at various local departments of social services throughout the state. The position functions as a Title IV-E Eligibility Specialist and is responsible for ensuring compliance with federal laws, rules, and regulations for the delivery of services. 

POSITION DUTIES

Technical
  • Completes Initial Eligibility determinations for children entering out-of- home care. Utilize several databases including CJAMS, BEACON 2.0, SVES, and E&E to obtain and verify information necessary to meet the federal eligibility requirements; Completes IV-E Redeterminations of cases for children remaining in care 12 months or longer to ensure that a positive eligibility determination is made for children who are eligible to continue receiving Federal Funding under the Title IV-E program; Collects/Compiles/Researches data necessary to make an accurate determination of all completed cases.

Administrative
  • Apply knowledge of Federal and State policies and procedures in order to accurately determine eligibility for other Federal Funding, i.e., Title II (SSA) benefits; Title XVI (SSI) benefits; Title XX (Medical Assistance); and Adoption and Guardianship subsidy funds; Enters/updates/verifies and upload required data and supporting documentation into the CJAMS data system; Reviews payment history and determine if retroactive adjustments should be made to ensure payment from the correct funding source; Prepares monthly productivity reports detailing daily activities completed using Smartsheet. Prepares statistical/data reports that are used to support the agency’s claims for Federal Funds.

Training
  • Completes training and competency evaluations in order to maintain the level of professional skill required to effectively perform Title IV-E determinations.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Experience: Six years of experience, two years of experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations and an additional four years of professional or technical experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations for the required experience.

2. Candidates may substitute graduate level education at an accredited college or university in a human services related field at the rate of 30 credit hours per year for up to six years of the required experience.

3. Candidates may substitute U.S. Armed Forces military experience as a commissioned officer in Administrative Officer classifications or Administrative Officer specialty codes in the General, Administrative, Clerical and Office Services field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of the required experience in a federal compliance program such as Temporary Assistance to Needy Families (TANF).

One year of experience determining client eligibility for a federal program.

One year of experience working within a program such as: Child Juvenile and Adult Management System (CJAMS), Client Information System (CIS), Eligibility & Enrollment (E&E), State Verification Exchange System (SVES), and (BEACON 2.0).

One year of experience working with office software applications such as Google Workspace, Microsoft Office, and Smartsheet.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS
• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, 11th Floor, Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to cynthia.mcmillian@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning this recruitment process for this position, please contact 410-767-7199. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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