ADMINISTRATIVE SPECIALIST III

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

 

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

12

Maryland Department of State Police

Central Records Division

1711 Belmont Avenue

Baltimore, MD 21244

This position within the Division is responsible for processing requests for copies of Maryland State Police Incident Reports following the Public Information Act to legally entitled parties. This position processes requests for copies of reports maintained in the repository. To help the general public with questions about the availability of motor vehicle crash reports, photographs and other related documents via telephone or in-person requests. This position receives requests via mail, telephone, on-line or walk-ins. This position may also assist the Accident Reporting Section Supervisor with the quality control of the crash reports within the Automated Crash Reporting System (ACRS). This position is responsible for ACRS quality control, including but not limited to checking to see if blood alcohol concentrations (BACs) have been correctly added to the appropriate ACRS report by checking report numbers and “Off Road” entries. This position performs Uniform Crime Reporting (UCR duties within the Incident Reporting Section as well as perform assigned duties. This position also assists with forwarding reviewed UCR reports to the National UCR Program administered by the Federal Bureau of Investigation. This position reviews UCR reports for reasonableness and any errors that have to be addressed by the UCR Contributors (i.e., police agencies).

Evaluates Public Information Act requests for Maryland State Police Reports, (i.e., Investigation Reports, Missing Person Reports, Vehicle Reports, Driving Under the Influence Reports). Obtains, analyzes and interprets data in order to apply rules, regulations and standards in accordance with laws (i.e., Public Information Act). This entails reviewing in accordance with SOP and appropriate laws prior to release. Determine and collect appropriate fees.

Determines release ability of reports in part or whole, deleting non-releasable portions of requested documents or recommend that the entire report be denied in accordance with SOP and appropriate laws.

Recommends and documents specific legal basis for denial of complete report for the Supervisor’s review and forwarding to the Director for final approval and release in accordance with SOP and appropriate laws.

Process all funds collected by the IR Section to ensure proper logging on appropriate form, review checks for correct information and forward to Division Secretary for deposit.

Perform other duties and responsibilities as required to fulfil job function or as assigned or requested by supervisory and command personnel.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Preferred Qualifications 

1. Experience in communicating with internal and external customers, as as well as professional etiquette, oral and written communication skills.

2. Experience in Microsoft word, Microsoft Excel and Google Documents

Employees in this classification may be assigned duties, which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

 

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

 

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

 

 

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:

 

 

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov