ADMINISTRATIVE SPECIALIST III

50 Harry S. Truman Parkway, Annapolis, Maryland 21401. This position is emergency essential

The purpose of this position is to assist the Program Manager, Administrative Officer and Administrators of the Food Quality Assurance Program with the overall administration and supervision of seven subprograms to provide for the orderly marketing of agricultural commodities, public health and consumer protection.  The position will obtain, analyze, and interpret data to prepare reports that include staffing patterns and costs for provision of multiple fees for service activities; implement program policies and procedures, prepare USDA cooperative agreement reports, collect fees; and review financial and insurance documentation submitted by licensed applicants for compliance. This position is emergency essential

Obtain data and prepare FQAP statistical and staffing pattern reports required for State Stats, documenting sub programs activity hours for cross trained staff, managing for results, annual reports, fees collected and costs to provide activities.

Create and submit billing documents to program customers for services provided by the Maryland Department of Agriculture (MDA) employees and for charges accrued by the program in a timely manner.

Obtain data and prepare reports submitted to USDA for services provided by MDA to the poultry, egg, fruit, vegetable and grain industry.

Assist in planning and implementing FQAP administrative policies and procedures.  Review fee payment, application, financial statements and insurance documents submitted by Grain Dealers for compliance with the law and request additional information from noncompliant applicants.

Review timesheets submitted by field staff for accuracy prior to signature by a program supervisor; compare timesheets, staffing schedule and charge sheets for services provided to verify accuracy prior to preparing billing documents to industry.

Prepare contracts including calculating percentage of employment hourly rates, and total payments for FQAP contractual employees as required for initial hire, cost of living adjustments, etc.

Track requests for services, staffing schedule and employee leave to ensure coverage of services provided to industry through contracts with MDA, requests for non contract voluntary services, and completion of required inspections.

Provide field staff with guidance and provide training on administrative procedures and policies.  Maintain accountability for federal certificates, licenses, and documents issued to field employees. 

Prepare correspondences, certificates, licenses, file documents, and respond to written and oral requests for information. 

Code invoices for payment and other administrative duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

 Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Preference will be given to applicants who possess any of the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience utilizing a relational database (such as Oracle, Microsoft SQL, etc.) to enter data, extract data, and manage records.

Experience evaluating criteria for client participation in programs (such as Continuing Education, Licensing or Certification).

Experience reviewing comprehensive systems plans for compliance with regulations, specific to agricultural or food safety.

Experience conducting training and providing technical assistance to employees on agricultural producers, services and businesses subject to state or federal regulations and compliance.

Employees in this classification may be assigned duties that require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.  Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401. All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).

For questions concerning this recruitment, please contact: Stacey Summers 410-841-5842 or stacey.summers@maryland.gov.  TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.