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ADMINISTRATIVE OFFICER III

Corporate Purchasing Card and Working Fund Administrator

Recruitment #24-002247-0083

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Introduction

The Maryland Department of Labor is accepting applications from qualified candidates for the position of Administrative Officer III. This skilled service position serves as the Corporate Purchasing Card and Working Fund Administrator for the Department of Labor.  Administrative Officer III is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies.

GRADE

15

LOCATION OF POSITION

100 S. Charles Street, Baltimore, MD 21201

Main Purpose of Job

The incumbent is responsible for managing and evaluating the day-to-day operations of the Department of Labor’s Working Fund Unit (which includes the processing of Agency employee expense reimbursement claims), and the Corporate Purchasing Card Program.

POSITION DUTIES

Duties of this position include but are not limited to:
Purchasing Card Program Administrator
● Assists the Fiscal Officer with coordinating and directing the daily operations of the Corporate Purchasing Card Program’s functions for the Agency.
● Implements processes and procedures, interprets and applies regulations, and oversees the use of the corporate purchasing card by Agency cardholders to ensure adherence to policies, rules, and regulations.
● Sets goals and deadlines and enforces policies at the Agency-level for the Purchasing card program.
● Serves as the principal point-of-contact with the MD Comptroller’s Office and the facilitation bank for matters related to the Corporate Purchasing Card Program.
Working Fund Administrator
● Reconciles the Department’s domestic Working Fund monthly. The Fund currently totals approximately $86,000.00 and is used for travel advances, travel expenses, petty cash reimbursement, salary advances and other emergency requests necessary for the daily operation of the Department.
● Utilizes the guidelines established by the Department of Budget & Management (DBM) to create and update the Department's Travel Policy & Procedures which are used in day-to-day operations by the Working Fund Unit Staff.
● Reviews and approves audited expense and petty cash vouchers prepared by the Working Fund Unit staff for all travel advances to assure accuracy, proper documentation and the authenticity of the documentation submitted for reimbursement, as well as adherence to the guidelines of the Department and DBM.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience  auditing employee expense vouchers.

Experience with SOM CPC Program.

Experience managing and reconciling a Working Fund.

Experience with Google Drive & Applications.

Experience with Adobe Pro.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Department of Labor/DUI) to determine whether any monies are owed to Department of Labor/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Resumes are acceptable as additional information; however, the application must be completed or it will be subject to rejection.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. 

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

 

Department of Labor Office of Human Resources

Attn: Jasmine Hubbard    24-002247-0083

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

 

For additional information, please contact Jasmine Hubbard at 410-767-2627 or via email Jasmine.Hubbard1@maryland.gov.

 

The MD State Application Form can be found online

 

Department of Labor is an equal opportunity employer. It is the policy of Department of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




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