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ADMINISTRATIVE AIDE

Recruitment #24-002572-0029

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Introduction

The Maryland Office of Administrative Hearings (OAH) is located in Hunt Valley, MD. We are a State agency charged with conducting fair and timely hearings in 500 different types of cases for over 30 State agencies. We currently have an opening for an Administrative Aide within our Operations Divisions. The starting salary range is $48,879 to $51,613 /year dependent on experience. (State salary guidelines do apply for current state employees.) This is a full-time position with full State benefits with the ability to work a hybrid schedule. We encourage all interested parties to apply.

GRADE

STD11

LOCATION OF POSITION

11101 Gilroy Road, Hunt Valley, MD

Main Purpose of Job

The main purpose of this position is to provide administrative support to a team of seven or more Administrative Law Judges (ALJs) to facilitate the conduct of administrative hearings and the timely issuance of decisions. To effectively and correctly complete the assignments of the ALJ, the incumbent must have a thorough knowledge of the applicable policies, procedures and/or legal regulations of the Office of Administrative Hearings (OAH) with experience working in a legal environment. The incumbent should be able to perform the duties of the position with very little assistance/supervision and with minimal errors. This position does allow for telework upon completion of training.

POSITION DUTIES

Position duties include, but are not limited to:
- Proofing and issuing decisions for Administrative Law Judges (ALJ)s.
- Maintain and closeout files for decisions written by an ALJ.
- Draft correspondence for an ALJs signature.
- Provide administrative support due assigned group of ALJs.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification below to be considered: Please include clear and specific information on your application regarding this qualification.

One year of the required experience must be work performed in a legal environment such as a law firm, private attorney practice, or the legal office of a business.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Higher education or training in the legal, paralegal or a related field.
2. Higher level secretarial experience in a legal setting.
3. Experience as a Paralegal.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application may be submitted to: Office of Administrative Hearings, Human Resources, 11101 Gilroy Road, Hunt Valley, MD 21031. 

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted. For questions regarding this recruitment,please contact Kelly Valentine at 410.229.4115 or at Kelly.Valentine1@maryland.gov

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



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