Introduction
Mission Statement: To transform young people’s lives, create safer communities, and forge more equitable systems through community-based partnerships that hold youth accountable while building on their strengths and support systems.
Vision Statement: Providing pathways to success for youth and families through partnerships across Maryland.
GRADE
ASTD11
LOCATION OF POSITION
Program Services, Western Region
101 N. Court Street
Westminster, MD 21157
POSITION DUTIES
Join Us in Making a Difference at DJS!
The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Administrative Aide, so come join our team and make a meaningful impact on youth and the community at DJS!
The main purpose of this position is to provide administrative support to the Community Staff, CMS Supervisor, Case Management Program Supervisor, and Regional Director in a specific region and coordinate the operation of the secretarial office.
Some key responsibilities of this position may include, but not be limited, to the following:
- Completes typing assignments accurately and within prescribed time limits. Compose correspondences to include but not limited to court memos, emails, appointment letters, and SHI's.
- Provides secretarial support to the supervisor, to include compiling monthly CMS stats, creating monthly calendar for supervisors review, and updating court calendar.
- Establishes and maintains organized filing system.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
The preferred candidate for this position may possess any of
the following qualifications:
• At least
two years of experience working for a senior-level manager, administrator, or
executive managing calendars.
• At least
one year of experience working with Microsoft Office Suite.
• Two years
of experience managing an office in the criminal justice field.
• General
experience with the ASSIST database.
• At least
one year of experience utilizing the State's Financial Management Information
System (FMIS)
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Please make sure that you provide sufficient information on your completed application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Candidates will remain on the certified eligible list for a period of one (1) year. The resulting certified eligible list from this recruitment may be used to fill similar positions of the same classification in this or other State agencies.
EXAMINATION PROCESS
The assessment will involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire.
Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.
If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is
STRONGLY recommended. However, if you are unable to apply online, you may submit a completed paper application and supplemental questionnaire responses via email or fax to the addresses provided below. If using fax or regular mail, ensure each page includes your First and Last Name, the Recruitment Number (located at the top of the posting), and the last four digits of your SS#. Paper application materials
must be received by 5:00 PM on the closing date for the recruitment. Applications received after this time, or those with incorrect forms, will not be accepted. Postmarks will not be considered.
Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
217 E. Redwood Street
Baltimore, MD 21202
Attn: Nicole Jones, Recruitment #24-002572-0042
Fax number 410-333-4188
TTY Users: call via Maryland Relay
If you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. Should additional information regarding this recruitment be required, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.
DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.
Bilingual applicants and people with disabilities are welcome to apply for all recruitments.
Candidates with lived experience relating to the criminal/juvenile legal system are encouraged to apply.
