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ADMINISTRATOR I

Executive Assistant

Recruitment #24-002586-0006

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Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Information Technology Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

GRADE

16

LOCATION OF POSITION

580 Taylor Avenue, Annapolis, MD (Anne Arundel County)

Main Purpose of Job

This position will be an Executive Assistant to Chief of Information Officer (CIO), providing executive-level coordination for many departmental functions. The main purpose of this position is to manage administrative staff work on behalf of the CIO for the Department's Information Technology Services (ITS). Managing the ITS budget, account payables, preparing purchase orders, handling mail, full IT equipment (i.e., laptops, iPads, cell phones, etc.) lifecycle management, assist IT staff with tasks as needed, and purchasing software/ technical services for the entire agency. Additional responsibilities cover standard administrative functions such as the Fiscal Officer, and Human Resource Manager. This position also includes administration of special IT-related activities such as coordinating departmental training in standard office software packages.

POSITION DUTIES

The Administrator I function as a special assistant to the Chief Information Officer (CIO). An employee functioning as special assistant to the CIO is responsible for coordinating agency operations such as executing procurement actions, tracking expenditures, Fiscal Officer, Human Resource contact, assisting IT staff with tasks, researching, writing, and presenting comprehensive reports and memorandums on behalf of CIO; project review, development, evaluation, and coordination.

The Administrator, I must be a strong problem solver with a good aptitude for working with numbers. Strong time management and organization skills are essential as the Information Technology Department receives a high volume of requests. Administrator I, must possess a passion for helping others by providing outstanding customer service to internal and external stakeholders.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • At least 5 years of demonstrated experience using QuickBooks or similar accounting software.
  • At least 5 years of demonstrated experience in executing procurement contracts, working on an Accounts Payable Team, and assisting IT staff with tasks, researching, writing, and presenting comprehensive reports and memorandums.
  • Excellent written and oral communication skills.
  • Experience working as or for an IT professional.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3, Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov.

Inquiries regarding this recruitment can be directed to Emilee Knott at Emilee.Knott@maryland.gov. 

TTY Users: call via Maryland Relay

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 



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