ADMINISTRATOR I

The Maryland Historical Trust (MHT) is the state agency dedicated to preserving and interpreting the legacy of Maryland’s past. Through research, conservation, and education, the Maryland Historical Trust assists the people of Maryland in understanding their historical and cultural heritage. Part of the Maryland Department of Planning (MDP), the Maryland Historical Trust serves as Maryland’s State Historic Preservation Office (SHPO) pursuant to the National Historic Preservation Act of 1966.

Jefferson Patterson Park and Museum (JPPM), a unit of the Maryland Historical Trust, within the Maryland Department of Planning, is recruiting for a full time, permanent Business Manager. JPPM is located on 560 scenic acres along the Patuxent River in Calvert County, Maryland, and is the State Museum of Archaeology and a center for both regional and statewide archaeological research.  It is home to the Maryland Archaeological Conservation Laboratory (MAC Lab), which houses over eight million artifacts.

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Jefferson Patterson Park and Museum

This position provides direction and assistance to the JPPM Executive Director and Assistant Director in planning, organizing, managing and controlling the day-to-day administrative aspects of JPPM. This position has managerial responsibilities of accounting activities, fiscal activity and reporting, procurement activity, and spending plan production at JPPM. Assists with development, implementation, and monitoring of contracts, agreements, and grants at JPPM. Represents JPPM with state and federal agencies concerning contractual issues. Works with the JPPM Executive Director, Assistant Director and the Chief of MHT’s Office of Management to identify and anticipate funding needs and develop annual operating and capital budgets. This position assists the JPPM Executive Director and Assistant Director in the day-to-day administrative operational aspects of the park and museum and manages front office operations. The position also assists JPPM Program Managers in fiscal-related matters such as procurement of equipment and supplies, credit card purchases, spending plan preparation, etc., to assure that the JPPM Programs have the resources available to allow them to meet the MDP, MHT and JPPM missions.

Working under the supervision of the Chief of the Maryland Historical Trust’s Office of Management, the Business Manager at JPPM provides direction and assistance to the JPPM Executive Director and Assistant Director in planning, organizing, managing and controlling the day-to-day administrative aspects of JPPM.  Duties include:

 

Fiscal Management

Oversees the fiscal accounting activities of JPPM, ensuring proper documentation.

Serves as central point of contract to JPPM staff in fiscal matters.

Prepares or reviews all JPPM expenditures, requisitions, corporate card purchases, and other fiscal commitments.

Generates and tracks purchase orders and accounts payable.

Oversees cash receipts; tracks revenues and accounts receivable. 

Responsible for oversight and reporting of the working funds and petty cash funds. 

Prepares reporting on fiscal activity and assists MHT and MDP in reporting on fiscal activity. 

Manages JPPM preparation for audits and assists MHT and MDP in facilitating work of auditor and responding to questions.

Attends relevant trainings and maintains knowledge of State implemented fiscal systems. 

Ensures compliance with the most recent guidance and best practices.

 

Procurement & Contracts

Advises on appropriate procurement processes for all products, supplies, services, and maintenance needed at JPPM.

Oversees procurement procedures and tracking, including use of statewide and local contracts. 

Assists in the development of contract specifications and monitoring contract compliance.

Represents JPPM with state and federal agencies concerning contractual issues.

 

Budget Management

Prepares spending plans, financial forecasts, tracking, and reporting for JPPM use, including for events and rentals. 

Assists JPPM Assistant and Executive Directors, MHT, and MDP in the development and implementation of JPPM’s annual Operating and Capital Budgets, Over-the-Target requests, and various other projects.

Leads staff in the management of budgets for revenue generating events, the gift shop, and other financial opportunities as they arise.

 

General Administration

Assists JPPM Executive Director and Assistant Director in the day-to-day administrative operational aspects of the park and museum.

Tracks time critical projects and actions to ensure deadlines are appropriately met.

Reviews and assists in the development and implementation of policies, standards and controls for carrying out and completing work of JPPM programs.  

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

The preferred candidate should possess the following:

 Experience with accounting and financial management, preferably in a government agency.

 Experience with developing and managing budgets.

 Experience with procurement procedures and development of contracts and other types of agreements.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire.

The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.  

Resumes will NOT be accepted in lieu of completing the on-line or paper application.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.