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HRSD Business Operations Supervisor

ADMINISTRATOR I

Recruitment #24-002586-0109

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Introduction

 
"Together, we are building a stronger Maryland."

-  Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/.

GRADE

16

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

This position serves as the Department of Public Safety & Correctional Services (DPSCS) Human Resources Services Division (HRSD) Administrator, and the Assistant to the HRSD Business Operations Manager.  They will assist in supervising the Business Operations Systems & Facilities Support team, manage asset inventory, the procurement process, oversee facility needs, data security, integrity audits provide technical needs and system development.


IT ASSET MANAGEMENT /INVENTORY CONTROL
  • Serves as Accountable Officer for HRSD asset tracking and excess property
  • Maintains a physical inventory database as well as physical audits of all IT and non-IT assets at various sites
  • Conducts yearly and semiyearly audits of departmental assets
  • Oversees the creation of IT and Telecommunications requests, fixed and non-fixed IT assets and leased device requisitions for HRSD business units by HRSD staff and submits requisitions to the Office of Finance
  • Assist with setting up user computer and communications devices
  • Responsible for assigning and returning IT equipment to staff
  • Directs and coordinates facility services and accommodations for HRSD staff office relocation projects


HRSD OPERATIONS
  • Serves as a Workday security coordinator for DPSCS Human Resources Services Division (HRSD) and DPSCS workforce
  • Processes HR systems’ and network access for DPSCS staff and confirms accuracy of permissions
  • Creates and maintains the DPSCS vacancy report for Executive review without direct supervision using Workday delivered transaction and validation reports
  • Develops, evaluates and audits Workday validation reports for discrepancies in DPSCS positions; cost centers, HR transactions, check distribution codes and supervisory organizations
  • Performs various tasks in Workday such as move worker, sup org creations, modify PIN and MS-22 attributes, address changes, etc.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference may be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience with asset management and inventory tracking.
2. Experience troubleshooting and resolving hardware, software, networking, and other IT issues in an office setting.
3. Experience using Workday.
4. Intermediate or advanced proficiency in Gmail and other Google Suite applications.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.


CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year
· Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Kimberly Banks

Kimberly.Banks@maryland.gov


If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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