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Contract Manager

ADMINISTRATOR II

Recruitment #24-002587-0105

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 
 

GRADE

17

LOCATION OF POSITION

Maryland Department of Human Service 
Maryland Office for Refugees and Asylees 
25 S. Charles Street
Baltimore, MD 21201

Main Purpose of Job

This position and how it relates to the mission of the agency. Under the general supervision of the Director of the Maryland Office for Refugees and Asylees (MORA), a unit of the Family Investment Administration, the incumbent hereafter referred to as the Contract Manager is responsible for coordinating and providing oversight over fiscal operations and administrative activities related to MORA budgets and contracts with multiple vendors for statewide human service programming. This includes preparing and monitoring program budgets, programmatic and fiscal planning, developing procedures for contract procurement and processing, reviewing and evaluating contract expenditures, and developing standards for carrying out the work of assigned programs. The incumbent serves as the point of contact between FIA and its vendors to assure quality and accuracy of all expenditures through the implementation of federal and state rules and regulations necessary for fiscal and programmatic compliance, while reviewing and recommending rules, regulations, and policies to further improve administrative workflows as a lead planning and evaluation expert for fiscal and administrative activities. This position promotes the work of the department through frequent contact with multiple MDHS divisions, including Procurement, Budget & Finance, and the Office of the FIA Executive, as well as vendors. 

POSITION DUTIES

Administration of contract processing and procurement procedures
  • Leads activities for procurement of contracts for statewide MORA services based on programmatic needs. 
  • Reviews and evaluates procurement and budgetary rules and regulations to ensure programmatic compliance. 
  • Develops, prepares, and processes contracts including interagency agreements, grants, amendments/modifications to such contracts. 

Planning, oversight and monitoring of contractual fiscal activities
  • Oversees and manages the administration of all contracts to ensure timely and accurate reimbursement of contractual expenditures. 
  • Reviews monthly expenditure reports and invoices for accuracy and consistency with programmatic requirements prior to reimbursement. 

Programmatic budget planning and development
  • Prepares and develops MORA budgets in accordance with the programmatic State Plan, federal reporting and budgeting requirements. 
  • Coordinates budget preparation with the MORA Director and Senior Program Manager to ensure budgets are consistent with all federal and state policies, regulations, and services.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience with fiscal operations, such as invoice processing, contract procurement, and budget planning.

One year of experience with Microsoft and Google Suite applications.

One year of experience in administering or managing multiple federal/state funded contracts.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.   

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 

• Annual Leave – ten (10) days of accumulated annual leave per year.

• Sick Leave – fifteen (15) days of accumulated sick leave per year.

• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

• Holidays – State employees also celebrate at least twelve (12) holiday per year.

• Pension – State employees earn credits towards a retirement pension.

• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or email cynthia.mcmillian@maryland.gov.; voice 410-767-7199.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to cynthia.mcmillian@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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