Skip to Main Content

ADMINISTRATOR III

CONTRACT MANAGEMENT OFFICER

Recruitment #24-002588-0043

Go Back View Benefits

Introduction

GRADE

18

LOCATION OF POSITION

MDH Office of Contract Management and Procurement (OCMP)
201 W. Preston Street
Baltimore, MD 21201

Main Purpose of Job

This full-time Contract Management Officer position will be primarily responsible for inter-agency agreements (IAs) and memoranda of understanding (MOUs).

The Contract Tracking System (CTS) is an intranet-based management tool that can be utilized by MDH senior management and staff of the Office of Contract Management and Procurement (OCMP) to track and monitor all MDH-related solicitations and interagency agreements and MOUs. Solicitations and interagency agreements are tracked throughout their full lifecycle, from inception and approval, through modifications, exercising of options through expiration. The CTS system serves as the repository for OCMP records.

The IA/MOU Coordinator will serve as the CTS subject matter expert. The selected candidate will be responsible for formulating CTS-related recommendations for management to take specific courses of action. Additionally, this position will be responsible for preparing periodic updates to the Contract Tracking System Manual.

This position will manage and coordinate the administration’s database of contracts and interagency agreements, both active and historical. Through analysis of IN Progress and Bi-Weekly Procurement Review reporting tools designed to identify potential problems or delays, the IA/MOU Coordinator will generate periodic reports, including monthly tickler reports.

The IA/MOU Coordinator will also serve as a liaison between MDH programs and DBM. The selected candidate will evaluate and analyze new interagency agreements, renewals, or modifications to existing agreements between MDH and public institutions of higher education. Agreements with Maryland Universities involving expenditures over $500,000, over the life of the contract, are subject to the DBM pre-approval process. Agreements are evaluated by the selected candidate to ensure statements of work and required deliverables are clearly articulated and well defined, invoicing requirements are explicit and well documented, appropriate language is included and State laws and policies are followed. Agreements processed by the selected candidate are then forwarded to DBM for review/approval before being awarded.

The IA/MOU Coordinator will also serve as the liaison and will notify the Office of Enterprise Technology (OET) CTS liaison designated staff to report CTS functionality-related anomalies. This position will devise new processes to allow the FY24 BHA CSAs to have more effective timelines and expanded training for both BHA staff and their CSA vendors. In addition, this position will plan and execute CTS training activities and provide ongoing training guidance to all new OCMP staff and contract officers on the use of the CTS system’s capability.

This position will require strong attention to detail, analytical skills, effective written and verbal communication, and the ability to establish and maintain healthy relationships across all levels of an organization.

PLEASE NOTE: This position is hybrid telework eligible.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
  • Knowledge of the Code of Maryland Regulations Health and Finance Articles.
  • Experience in contract risk mitigation, contract performance evaluation, obligation and contract life-cycle management.
  • Strong attention to detail and analytical skills.
  • Experience effectively communicating verbally and in writing.
  • Experience establishing and maintaining healthy relationships across all levels of an organization.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, No postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




Powered by JobAps