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RETIREMENT SUPERVISOR

ADMINISTRATOR III

Recruitment #24-002588-0082

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Introduction

**This recruitment is limited to current Maryland State Retirement and Pension System employees only** 

The Maryland State Retirement Agency is the administrator of the Maryland State Retirement and Pension System (System). The System is a defined benefit retirement system covering governmental employees within the State of Maryland. The System is composed of twelve (12) separate retirement and pension systems with over 50 different rule sets. The System has over 397,000 participants (customers), including 192,000 members who are actively employed and participating in the System, 165,000 payees who receive a monthly payment from the System, and 40,000 vested members who are no longer actively employed but have earned a benefit that will become payable at a future date. 

The agency is seeking to fill an Administrator III position in the Data Control Unit. 

During the probationary period, this position will work 100% at the office of the Maryland State Retirement Agency.  
After the probationary/training period, and at the discretion of the Unit Director, this position may be eligible to telework one day per week.

GRADE

18

LOCATION OF POSITION

120 E. Baltimore Street
Baltimore, Maryland 21202

POSITION DUTIES

This is a front-line supervisory position in the Data Control Unit. Staff assigned to this team include two accountants and two administrative specialists. The Retirement File Maintenance Team is responsible for performing one of the most important functions of the Agency – paying monthly retirement and pension benefits in excess of 330 million dollars to over 176,000 payees of the System. Accurate and timely processing of these payments requires coordination with other Teams/Units within the Agency, as well as participating employers of the System, and other agencies within state government. In addition to the monthly retirement and pension benefit payments, the Team is also responsible for coordinating bi-monthly refund payments to members of the System who have terminated employment and requested a withdrawal of their member contributions and interest, and monthly death benefit payments to beneficiaries of deceased members and retirees. In addition to processing these payments, the Team must maintain cumulative reconciliations of all payments of federal and state tax deductions and manage health deductions. In January of each year, the Section is responsible for issuing over 180,000 1099-R tax documents to individuals who have received payments from the System and for reporting these payments to the Internal Revenue Service. Each July, this Section is responsible for awarding cost-of-living-adjustments to all eligible retirees.

The successful candidate will have strong financial skills (including excellent reconciliation skills), excellent problem solving and decision-making skills, and superior time management and organization skills. The successful candidate must be a good communicator, both verbally and in writing, and must have the desire to lead staff in the fast-paced, production-oriented work environment.

Job Duties include but are not limited to: 

  • Directs the workflow of the daily operations of the team in order set goals and to meet deadlines
  • Supervises the work of subordinate staff, which include professional and administrative workers
  • Coordinates leave and staff coverage of the team
  • Performs weekly/monthly reconciliations of large files for the System
  • Assists in managing the issuance of 1099-R tax documents each calendar year
  • Completes other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • A bachelor's degree with a concentration in accounting, business administration, economics, or finance.
  • Proficient in using Microsoft Excel at the intermediate/advanced level (e.g. using pivot tables, linking worksheets, developing formulas, etc.).
  • At least two years' of demonstrated experience performing complex account reconciliations.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State Retirement and Pension System employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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