Program Analyst/Special Assistant
Administrator IV
Recruitment #24-002589-0016
| Department | DGS Business Enterprise Administration |
|---|---|
| Date Opened | 6/28/2024 1:15:00 PM |
| Filing Deadline | 7/12/2024 11:59:00 PM |
| Salary | $69,159.00 - $116,011.00/yr. (based on agency authority, qualifications and State salary rules) |
| HR Analyst | Tiara Massey |
| Work Location |
Baltimore City
|
| Telework Eligible | Yes |
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
• Track, analyze, and evaluate key performance indicators, perform root cause analysis where problems exist, and facilitate the formulation of solutions with staff.
Data Analysis
• Conduct quantitative and qualitative analyses, as required, consistent with commonly accepted practices for program evaluation to monitor and report on key performance indicators.
• Develop reports, dashboards, briefings, and other documents using Microsoft Office and data visualization software.
Stakeholder Engagement
• Respond to various inquiries from other State government
officials, the general public, and numerous outside representatives of both the
government and private sector.
Project Management
• Manage and coordinate assigned and unassigned projects,
ensuring timely deliverables meet expectations.
• Develop and/or facilitate improvement projects with
objectives and tasks, establish completion timelines, and monitor
implementation.
• Prepare reports and briefings to assist the Assistant
Secretary and prepare reports for meetings outside the organization by ensuring
that updates, position papers, policy positions, and the appropriate
information have been gathered and reviewed.
• Study, coordinate, and recommend the resolution of major
short and long-term management and operational problems that have surfaced and
are not systematic in nature.
• Handle various sensitive and confidential administrative and
operational tasks, such as scheduling and calendar management, coordinating briefings,
invoices, procurement activities, etc.
• Assess the day-to-day administrative problems and issues
that surface within the Division, and implement corrective actions based on the
assessments made.
• Draft and review detailed memorandums on complex issues and
conduct briefings for senior leadership.
• Attend meetings with the Assistant Secretary to help capture critical information and action items and provide supporting information.
• Attend leadership and operational meetings to keep abreast of plans, projects, decisions, problems, etc.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.
- Advanced skills using Microsoft applications (Word, PowerPoint, Excel, SharePoint, Visio, etc.),including complex Excel functions, pivot tables, charts, etc.
- A minimum of three (3) years of experience in performance improvement, financial analysis, program evaluation, change management, program or project management, stakeholder engagement, information technology, innovation, or internal/external consulting.
- Experience directly supporting senior executives.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
It is important that you provide
complete and accurate information on your application. Please include all experience and education
that is related to this position. All information concerning your
qualifications must be submitted by the closing date; information submitted
after the closing date will not be considered.
Credit is given for relevant part-time, temporary or volunteer
experience based on the number of hours worked per week; you must include
the time spent on such activities on your application.
Note that for any position requiring a college degree
or college credit, you will be required to submit a college transcript prior to
being offered a position. You may submit
your transcript as part of the application process.
The examination for
this position will consist of a rating of your education, training and
experience related to the requirements of the position. Successful
candidates will be placed on the employment eligibility list categorized as
BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will
be valid for one year and may be extended. The list will be used by the
hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies
of the same classification.
Please note, selected candidates may be required to
complete and successfully pass a State and Federal fingerprint background check
prior to being hired.
You must be legally
authorized under the United States Immigration Reform and Control Act to be
hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits
package that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework
opportunities for many positions
- Free mass transit in Baltimore &
Annapolis
- Generous paid leave that increases with
years of service
- Paid holidays
- Health coverage with low out-of-pocket costs
- Employee & employer contributory pension
plan
Click on the link below for more information.
FURTHER INSTRUCTIONS
Contact tiara.massey1@maryland.gov or call 410-767-4987 with questions about this recruitment. The on-line application process is
STRONGLY preferred. Apply online at dgs.maryland.gov – click on Employment on
the left side of the screen. If you are unable to submit your application
online, please send your paper application to: Human Resources, Dept. of
General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
Click on a link below to apply for this position:
| Fill out the Supplemental Questionnaire and Application NOW using the Internet. | Apply Online |
| View and print the Supplemental Questionnaire. | This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. |
| Apply via Paper Application. | You may also download and complete the Paper Application here. |
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