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MANAGEMENT ASSOCIATE

Recruitment #24-002650-0021

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Introduction


The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!   


 

GRADE

13

LOCATION OF POSITION

Office of Facilities Management

29 St Johns Street

Annapolis, MD 21401

Main Purpose of Job

The main purpose of this position is to provide daily administrative support to the Annapolis Superintendent’s Office. This consists of supporting both the Superintendent and Assistant Superintendent in all administrative tasks.

POSITION DUTIES

Duties for this position include but are not limited to:

 - Provide administrative support to Superintendent and OFM managers.

- Track new purchases, add or delete items from inventory direct annual materials and supply inventory, prepare reports, and obtain and apply asset tags as appropriate.

- Perform other functions that may be required to enable the office to fulfill its overall mission and responsibilities.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.

- Experience with Microsoft Office 
- Experience with Google Suite

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.  

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.   

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.  

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan  

 

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact minal.patel@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryand.gov - click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay


As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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