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MANAGEMENT ASSOCIATE

Recruitment #24-002650-0023

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Introduction

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

 

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

GRADE

ASTD13

LOCATION OF POSITION

Maryland State Police

Maryland Coordination and Anlaysis Center (MCAC)

7125 Ambassador Road #130 

Baltimore, MD 21244

Main Purpose of Job

This position will provide a complete range of administrative and secretarial support duties to the Executive Director, Command Staff and all sworn and civilian personnel assigned to the Criminal Intelligence Section and MCAC personnel. This position will provide the skills necessary for the enhancement of the unit’s efficiency enabling the MSP and MCAC to fulfill the Mission.

POSITION DUTIES

Composes all administrative endorsements, confidential reports, letters, Special Orders, Directives, Form 17’s and all other correspondence of Unit’s Command Staff and additional personnel.

Process Invoices, compose requisitions, and maintain schedules and files daily.

Answer incoming phone calls; assist caller; route to appropriate personnel.

Applies their knowledge of all CIS facility practices, policies, and procedures in dealing with the day-to-day operations of the unit so that information can be provided without interpretation.

Gathers statistical information, as requested and drafts reports providing valid and reliable information for CIS and the MCAC, using specialized templates, which include OSHA reporting, overtime reporting, MSP Stat and State Stat, when applicable.

Maintains all records of the unit and must have a thorough working knowledge of record maintenance procedures as listed in the MSP directive, in order to apply practical use for file retention purposes.

Schedule and attend unit meetings and record minutes. Transcribe same for distribution to appropriate personnel.

Perform all other duties as assigned by the Director and Command Staff.

Note: The percentage of time spent on the above duties is variable. In addition, duties may overlap.


MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1) Experience working with Microsoft Office Suite including Word, PowerPoint and Excel.  

2) Intermediate level experience working with Microsoft Excel that allows for report creation and integration.

LIMITATIONS ON SELECTION

MSP Employees Only

SPECIAL REQUIREMENTS

1.Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

2. Candidates for positions in this classification will be subject to a complete criminal background investigation and polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

3. Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 17.04.09, Testing for Illegal Use of Drugs.


SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.



It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.




*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.



*TTY Users: Call Maryland Relay



*We thank our Veterans for their service to our country and encourage them to apply



*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity



*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:




Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov




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