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MANAGEMENT ASSOCIATE

Recruitment #24-002650-0028

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Introduction

    This recruitment is limited to Department of Public Safety and Correctional Services  employees only.
 
"Together, we are building a stronger Maryland."
-  Governor Wes Moore
Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/

GRADE

ASTD13

LOCATION OF POSITION

Baltimore City

6776 Reisterstown Rd., Baltimore, MD 21215

POSITION DUTIES

To provide secretarial/administrative support to the DPP Director, Executive Deputy Director and the Executive Assistant to the DPP Director.

  • Provides secretarial/administrative support to the DPP Deputy Director of Administration.

  • Opens, sorts, logs daily mail received for the Deputy Director, processing routine general correspondence.

  • Answers telephones, providing information regarding community supervision operations and administrative issues; routes calls as necessary to the Director’s Office team or to appropriate parties within DPP and the Department (DPSCS).

  • Through use of email, writes/transmits summary of citizen complaints received via telephone to the appropriate DPP executive and management teams. Requests written confirmation as appropriate for complaints and retains a file copy.

  • Communicates via telephone or in person with staff in the DPSCS Office of the Secretary and Offices of the Deputy Secretary; executives, managers and supervisors within DPP; and executives, managers of agency partners and stakeholders or designees to convey information and schedule meetings.

  • Drafts, types and proofreads correspondence; develops charts/spreadsheets and other illustrative documents as needed for the Director, and Deputy Director, researching information as needed.

  • Receives and completes assignments from the Assistant Director, with procurement, human resources and fiscal services as needed.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge and experience of the Department of Public Safety and Correctional Services duties.

Experience providing support for committees or workgroup meetings.

Experience working with senior level leadership and the ability to manage multiple projects at a time.

LIMITATIONS ON SELECTION

This recruitment is limited to Department of Public Safety and Correctional Services employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be mailed to DPSCS, Recruitment, 6776 Reisterstown Road Baltimore, MD 21215. Paper application materials must be received in our office by the closing date for the recruitment.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.
For other HR related questions, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.
Oluwakemi Oyesile
oluwakemi.oyesile@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850. We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. 

TTY  Users: call via Maryland Relay



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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