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ADMINISTRATIVE OFFICER I

Auxiliary Support Staff

Recruitment #24-002711-0043

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Introduction

Mission Statement: To transform young people’s lives, create safer communities, and forge more equitable systems through community-based partnerships that hold youth accountable while building on their strengths and support systems.
Vision Statement: Providing pathways to success for youth and families through partnerships across Maryland.

GRADE

13

LOCATION OF POSITION

Charles H. Hickey, Jr. School - Auxiliary Services 
9700 Old Harford Road 
Parkville, MD 21234

Main Purpose of Job

The main purpose of this position is to ensure that all DJS travel and event arrangements are met and comply with the necessary requirements, such as budgetary constraints and travel policy. Review and properly code the travel, reconciling CPC monthly reports.
Note: This position is eligible to work a hybrid telework schedule.

POSITION DUTIES

  • Receive all travel and lodging for the assigned Programs/Areas of Headquarter, Community, and Residential – review for accuracy, communicate errors & request corrections within 48 hours of receipt. Communicate all form errors with the traveler. Out-of-state travel – communicate necessary PII to book flight, bus, train, etc.

  • Must contact hotels to make hotel reservations, contact DBM’s Statewide Contracted Vendor for car rentals, train, and bus & flight accommodations for out-of-state routine visits and training.

  • Advise clients of travel arrangements as well as any changes that may occur before the time to travel. Send appropriate Travel Confirmation Packets (travel accommodations) within 3 business days of receiving accurate travel forms to each traveler. Forward travel advancements to Finance and direct any concerns or inquiries to appropriate account personnel.

  • Must submit travel monthly CPC reconciliation packet to the Authorized Reviewer by the 15th of each month (or assigned due date if otherwise directed by Authorized Reviewer). CPC packet must have all receipts and credits. FMIS requisitions and quotes must be in the CPC packet. All purchases must be approved prior to purchasing.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the minimum and selective qualifications to be considered. Include clear and specific information on your application regarding your qualifications.

Candidates must possess at least one year of experience using the State's Financial Management Information System (FMIS) and working with a budget and/or procurement.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 

  • At least two years of experience working for a senior-level administrator or executive.
  • Experience interacting with internal and external customers.
  • Experience with card information and transactions for upper management.
  • At least two years of experience working with Microsoft Office Suite (i.e., Word, Excel (tracking), Publisher, PowerPoint, Access Adobe: Illustrator, Photoshop, InDesign, Acrobat, Prezi Presentation).

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland Department of Juvenile Services employees.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all related experience and education. For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a Foreign Credential Evaluation service.

Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Missing supplemental questionnaires may affect application ratings.
 
If you are a Veteran applying for this position, please submit your DD 214 Long Form with your application to receive proper credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application is strongly encouraged. However, if you are unable to apply online, you may mail a paper application and supplemental questionnaire to the address below or fax a paper application and supplemental questionnaire to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number located at the top of the bulletin, and the last 4 digits of your SS#. The paper application and supplemental questionnaire must be received by 5 p.m. for this recruitment’s closing date. Postmarked applications will not be accepted after the closing date. Incorrect and incomplete application forms will not be accepted.

 

Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
Attn: Jakiraman Jones
217 E. Redwood Street
Baltimore, MD 21202

Fax number 410-333-4188

TTY Users: call via Maryland Relay

 

Should additional information regarding this recruitment be required, please contact the DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

As an equal-opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants are welcome to apply for all recruitments.

Candidates with lived experience relating to the criminal/juvenile legal system are encouraged to apply.




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