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Procurement Officer II

Recruitment #24-003003-0006

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Introduction




 "Together, we are building a stronger Maryland."
                                -  Governor Wes Moore

GRADE

18

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

Option 1: A Procurement Officer II is the lead level of professional work, for State agency positions, in the procurement of equipment, services, construction, supplies, information technology and other needs which must be obtained through the competitive procurement process, negotiated procurement process and other procurement methods. Employees in this classification provide agency procurement technical interpretation, instruction, guidance and assistance in accordance with State laws and regulations. Employees in this classification assign, review and approve the work of and train lower-level Procurement Officers and may supervise clerical and support staff. Option 2: A Procurement Officer II is the full performance level of professional work, for the State central procurement authority (Department of General Services), in agency procurement sourcing and award activities, contract management, procurement systems operations, procurement regulations and policies review, professional procurement training and certification, or procurement business services. Employees in this classification, at the State central procurement authority, provide agency procurement technical interpretation, instruction, guidance and assistance in accordance with State laws and regulations. Employees in this classification do not supervise other lower-level Procurement Officer positions but may supervise clerical and support staff. Employees in this classification (both options) receive general supervision from a Procurement Manager I or other designated administrator. The work of employees at the State central procurement authority may require travel throughout Maryland to perform on-site procurement audits, training, monitoring, compliance reviews at State agencies. Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

General Procurement and Contract Management

• Prepare complex solicitations, such as Request for Proposals (RFPs) and Task Orders (TORFPs) with oversight from supervisors; and prepare more simple solicitations, such as Invitation for Bids (IFB) and Task Order (PORFPs) independently without oversight from supervisors. This includes determining the method of acquisition and the type of contract to be used, drafting the solicitation, evaluating the bids/proposals, preparing the contract, establishing contract terms and conditions, determining the evaluation committee, and awarding the contract. 

• Collaborate with end users to ensure the drafted solicitation has accurately captured the Department’s needs and establishes clear expectations for contract deliverables.

• Solicit, evaluate, and award procurements through the eMaryland Marketplace Advantage (eMMA); manage the advertisement of procurement opportunities; distribute specifications to vendors; conduct vendor conferences; secure bid or proposals; oversee the evaluation process and contract award.

• Assist with or conduct bidder debriefings.

 

Project Management

• Review and prioritize which requisitions to complete based upon urgency, expiration date, or other factors

• Create a procurement timeline and set deadlines; manage the timeline and track procurement milestones; provide the end user and all other stakeholders with frequent project updates 

• Assist end user with scope creation to prevent scope creep from occurring after contract award

 

General Duties:

• Assist the Procurement QAQC Unit in reviewing and updating agency procurement guidelines to enhance departmental efficiency and compliance with State regulations. 

• Attend occasional trainings hosted by the Department of General Services or the Department to learn about new procurement regulations and strategies as well as refresh on known topics.

• Assemble statistical and narrative data and prepares reports for use in evaluating State procurement activity and performance measurement.

• Respond to Public Information Act requests by providing all relevant documents in response to the request

• Other duties as deemed necessary.

 

MINIMUM QUALIFICATIONS

                                                        Procurement Officer II- Option 1            

Experience: Seven years of experience, three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

                                                        Procurement Officer II- Option 2            

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

4. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
State procurement or contract management experience
Experience creating complex procurements within a government agency
Experience with and knowledge of Maryland procurement laws and regulations
Experience with vendor management and auditing
Experience writing and conducting pre-bid/proposals, site visits, and conferences for advertised solicitations
Experience in contract monitoring for a government agency
Certification as a Procurement Professional from the Maryland Department of General Services.

LIMITATIONS ON SELECTION

This recruitment is limited to current State of Maryland, Department of Public Safety and Correctional Services- Procurement Unit employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 
Annual Leave - ten (10) days of accumulated annual leave per year. Sick Leave - fifteen (15) days of accumulated sick leave per year.  
Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
Holidays - State employees also celebrate at least twelve (12) holidays per year.   
Pension - State employees earn credit towards a retirement pension.
Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program.
Free Mass Transit Benefit​- Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For other HR related questions, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.
Oluwakemi Oyesile
oluwakemi.oyesile@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. 

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