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Procurement Officer Series

Procurement Officer II & III

Recruitment #24-003004-0005

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Introduction


The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
 
 

GRADE

18, 20

LOCATION OF POSITION

There are many positions are available within the Office of State Procurement for the Maryland Department of General Services, located in Baltimore City and Annapolis. 

The successful applicants will be placed in either the Goods & Services, Construction/A&E, or the IT/Services units of the Office of State Procurement.

Main Purpose of Job

Procurement Officer II

A Procurement Officer II is the full performance level of professional work, for the Office of State Procurement (within the Department of General Services), in agency procurement sourcing and award activities. Employees in this classification provide agency procurement technical interpretation, instruction, guidance and assistance in accordance with State laws and regulations. Employees in this classification do not supervise other lower-level Procurement Officer positions but may supervise clerical and support staff. 

Employees in this classification receive general supervision from a Procurement Manager I or other designated administrator. 

Procurement Officer III

A Procurement Officer III is the lead or advanced level of professional work, for the State central procurement authority, Department of General Services Office of State Procurement (DGS OSP), in agency procurement sourcing and award activities, contract management, procurement systems operations, procurement regulations and policies review, professional procurement training and certification, or procurement business services. Employees in this classification, at the State central procurement authority, provide agency procurement technical interpretation, instruction, guidance and assistance in accordance with State laws and regulations. Employees performing the Advanced level function serve as skilled and technical experts in specific programs or operational areas. Employees performing the Lead level function assign, review and approve the work of and train lower-level Procurement Officer positions. 

This position receives general supervision from a Procurement Manager I (Procurement Officer Supervisor).

POSITION DUTIES

Procurement Officer II

Duties for this position include but are not limited to:    
- Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bids or proposals, and oversees the evaluation process and contract award. 
- Develops contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary supplies and services. 
- Conducts pre-bid/pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures and schedules, participates in, and conducts offerors’ discussions and contract negotiations. 
- Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors. 
- Conducts bid openings for competitive procurements to determine whether offerors are qualified to be selected for awards and may recommend proposals for awards. Examines bid proposals to determine issues of responsiveness and responsibility and need for additional information. 
- Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements. Assists with/conducts vendor debriefings for RFPs. 
- Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements. Performs duties necessary to establish whether a procurement will be deemed a Small Business Reserve (SBR) procurement and if subcontracting opportunities are available for Minority Business Enterprises (MBE) and Veteran-owned Business Enterprises (VSBE) participation on each procurement as part of the Procurement Review Group (PRG). Verifies that MBE and VSBE forms are properly submitted with bids or proposals. 
- Posts all solicitations and awards on eMaryland Marketplace Advantage (eMMA) as required by law and regulations. Assists in the process to implement new and revised fiscal policies, procedures, and standards to capture complex procurement costs. Assemble statistical and narrative data and prepares reports for use in evaluating State procurement activity and performance measurement.

Procurement Officer III

Duties for this position include but are not limited to:    
-Conduct complex procurements for the department or for the collective benefit of State agencies and/or assists other unit staff with such procurements. 
- Review and analyze the content and format of all procurement submissions from agencies for adherence and conformance to State procurement regulations and policies. Ascertain whether the submissions comport with all pertinent laws, regulations, policies, and procedures. 
- Determine final approval for those procurements under the DGS OSP delegation authority, including review and possible revision of PAAR (Procurement Agency Activity Report) item for each such approval. 
- Provide guidance to State agencies in all aspects of proper submissions. 
- Provide outreach to State agencies via attendance at agency pre-bid conferences and/or evaluation committee meetings, meetings with procurement staff to discuss results of procurement analyses and assisting with training of agency procurement staff. 
- Respond to Public Information Act requests, debriefing requests, and questions from vendors regarding contract awards by the Department and/or general procurement issues.  
- Maintain current and working knowledge of procurement laws, codes, policies, procedures, and objectives. Determine proper resolution within established guidelines and regulations. ·  - Respond to questions from contractors, State agencies and the public. 
- Responsible for bid opening and reviews and evaluates the bid tabulation. 
- Create Blanket Purchase Orders (BPO) utilizing the Financial Management Information System (FMIS). 
- Consult with user agencies and contractors to facilitate the processing of solicitations and contracts in an efficient manner. Contact agency officials to request fund certification, pricing selection waiver, verification of information and other necessary backup documentation.
- Serve as liaison with agency officials, advising on policies and regulations of the Board of Public Works, Departmental Procurement Review Board and COMAR regulations. Develop, prepare, and maintain automated and manual record keeping systems for vendors, procurement records, contract correspondence and associated reports.

MINIMUM QUALIFICATIONS

Procurement Officer II

 

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

 

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

 

Procurement Officer III

 

Experience: Seven years of experience, three years of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures and an additional four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.

Notes:

1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the additional four years of the required experience.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

3. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required experience.

4. Candidates may substitute the possession of a Doctorate of Jurisprudence degree or a Master’s degree in Business Administration for six years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Procurement Officer II - One (1) year of experience using a Financial Management Information System (FMIS) or e-procurement system.

Procurement Officer III - Two (2) years of experience using a Financial Management Information System (FMIS) or e-procurement system.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process. 

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification. 

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired. 

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes: 

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan 

  

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact minal.patel@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay 

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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