The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
GRADE
18, 20
LOCATION OF POSITION
There are many positions are available within the Office of State
Procurement for the Maryland Department of General Services, located in
Baltimore City and Annapolis.
The successful applicants will be placed in either the
Goods & Services, Construction/A&E, or the IT/Services units of the
Office of State Procurement.
Main Purpose of Job
Procurement Officer II
A Procurement Officer II is the full performance level of professional
work, for the Office of State Procurement (within the Department of General Services),
in agency procurement sourcing and award activities. Employees in this classification
provide agency procurement technical interpretation, instruction, guidance and assistance
in accordance with State laws and regulations. Employees in this classification
do not supervise other lower-level Procurement Officer positions but may supervise
clerical and support staff.
Employees in this classification receive general supervision
from a Procurement Manager I or other designated administrator.
Procurement Officer III
A Procurement Officer III is the lead or advanced
level of professional work, for the State central procurement authority,
Department of General Services Office of State Procurement (DGS OSP), in agency
procurement sourcing and award activities, contract management, procurement
systems operations, procurement regulations and policies review, professional procurement
training and certification, or procurement business services. Employees in this
classification, at the State central procurement authority, provide agency procurement
technical interpretation, instruction, guidance and assistance in accordance with
State laws and regulations. Employees performing the Advanced level function serve
as skilled and technical experts in specific programs or operational areas. Employees
performing the Lead level function assign, review and approve the work of and train
lower-level Procurement Officer positions.
This position receives general supervision
from a Procurement Manager I (Procurement Officer Supervisor).
POSITION DUTIES
Procurement Officer II
Duties for this position include but are not limited to:
- Manages the advertisement of procurement opportunities,
distributes specifications to vendors, conducts vendor conferences, receives
and secures bids or proposals, and oversees the evaluation process and contract
award.
- Develops contract specifications, including performance and
acceptance standards, payment terms, contract management elements, contract
modifications, contract renewals and advertisement requirements in accordance
with State procurement procedures, laws and regulations for the procurement of
all necessary supplies and services.
- Conducts pre-bid/pre-proposal conferences, site inspections, explains
procurement requirements, establishes procurement procedures and schedules,
participates in, and conducts offerors’ discussions and contract negotiations.
- Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests
for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions
from potential bidders and offerors.
- Conducts bid openings for competitive procurements to determine whether
offerors are qualified to be selected for awards and may recommend proposals
for awards. Examines bid proposals to determine issues of responsiveness and
responsibility and need for additional information.
- Verifies Certificates of Insurance, Bonds and references for compliance
with contract requirements. Assists with/conducts vendor debriefings for RFPs.
- Negotiates the most favorable prices, terms and conditions for
noncompetitive sole source and emergency procurements. Performs duties
necessary to establish whether a procurement will be deemed a Small Business
Reserve (SBR) procurement and if subcontracting opportunities are available for
Minority Business Enterprises (MBE) and Veteran-owned Business Enterprises
(VSBE) participation on each procurement as part of the Procurement Review
Group (PRG). Verifies that MBE and VSBE forms are properly submitted with bids
or proposals.
- Posts all solicitations and awards on eMaryland Marketplace Advantage
(eMMA) as required by law and regulations. Assists in the process to implement
new and revised fiscal policies, procedures, and standards to capture complex
procurement costs. Assemble statistical and narrative data and prepares reports
for use in evaluating State procurement activity and performance measurement.
Procurement Officer III
Duties for this
position include but are not limited to:
-Conduct complex
procurements for the department or for the collective benefit of State agencies
and/or assists other unit staff with such procurements.
- Review and analyze the
content and format of all procurement submissions from agencies for adherence
and conformance to State procurement regulations and policies. Ascertain
whether the submissions comport with all pertinent laws, regulations, policies,
and procedures.
- Determine final
approval for those procurements under the DGS OSP delegation authority,
including review and possible revision of PAAR (Procurement Agency Activity
Report) item for each such approval.
- Provide guidance to
State agencies in all aspects of proper submissions.
- Provide outreach to
State agencies via attendance at agency pre-bid conferences and/or evaluation
committee meetings, meetings with procurement staff to discuss results of
procurement analyses and assisting with training of agency procurement staff.
- Respond to Public
Information Act requests, debriefing requests, and questions from vendors
regarding contract awards by the Department and/or general procurement issues.
- Maintain current and
working knowledge of procurement laws, codes, policies, procedures, and
objectives. Determine proper resolution within established guidelines and
regulations.
· - Respond to questions
from contractors, State agencies and the public.
- Responsible for bid
opening and reviews and evaluates the bid tabulation.
- Create Blanket
Purchase Orders (BPO) utilizing the Financial Management Information System
(FMIS).
- Consult with user
agencies and contractors to facilitate the processing of solicitations and
contracts in an efficient manner. Contact agency officials to request fund
certification, pricing selection waiver, verification of information and other
necessary backup documentation.
- Serve as liaison with
agency officials, advising on policies and regulations of the Board of Public
Works, Departmental Procurement Review Board and COMAR regulations. Develop,
prepare, and maintain automated and manual record keeping systems for vendors,
procurement records, contract correspondence and associated reports.
MINIMUM QUALIFICATIONS
Procurement Officer II
Experience:Six years of experience, two years of experience in contract
management or procurement involving duties such as: soliciting, evaluating,
negotiating and awarding contracts and ensuring compliance with governmental
procurement laws, regulations and conditions and an additional four
years of professional contract management experience or professional
procurement experience.
Notes:
1. Candidates
may substitute certification as a Certified Public Manager from the National
Association of Purchasing Management; Certified Professional Contracts Manager
from the National Contract Management Association; Certified Public Purchasing
Officer or Certified Professional Public Buyer from the Universal Public
Purchasing Certification Council (National Institute of Governmental
Purchasing, Inc. or National Association of State Purchasing Officers) for the
additional four years of the required experience.
2. Candidates
may substitute the possession of a Bachelor’s degree from an accredited college
or university and two years of experience in contract management or procurement
involving duties such as: soliciting, evaluating, negotiating and awarding
contracts and ensuring compliance with governmental procurement laws,
regulations and conditions for the required experience.
3. Candidates
may substitute additional graduate education at an accredited college or
university, at the rate of thirty credit hours for each year for five years of
the required experience.
4. Candidates
may substitute U.S. Armed Forces military service experience as a commissioned
officer in Contracting, Industrial Management or logistics specialist
classifications or administrative support specialty codes in the procurement or
financial management fields of work on a year-for-year basis for the required
experience.
Procurement Officer III
Experience: Seven
years of experience, three years of experience in ensuring appropriate
and consistent enterprise-wide interpretation of and compliance with enterprise
level procurement laws, regulations, policies and procedures and an
additional four years of professional public sector procurement, or
private sector contracting experience, which included activities such as
soliciting, evaluating, negotiating and awarding contracts, advertising
procurement opportunities, distributing specifications to vendors, coordinating
bidder evaluation committees, conducting vendor debriefings, monitoring
contract performance, eProcurement management, professionals certification or
procurement business operations.
Notes:
1.
Candidates may substitute one year of experience in ensuring appropriate and
consistent enterprise-wide interpretation of and compliance with enterprise
level procurement laws, regulations, policies and procedures for the additional
four years of the required experience.
2.
Candidates may substitute certification as a Certified Public Manager from the
National Association of Purchasing Management; Certified Professional Contracts
Manager from the National Contract Management Association; Certified Public
Purchasing Officer or Certified Professional Public Buyer from the Universal
Public Purchasing Certification Council (National Institute of Governmental
Purchasing, Inc. or National Association of State Purchasing Officers) for the
additional four years of the required experience.
3.
Candidates may substitute the possession of a Bachelor’s degree from an
accredited college or university and three years of experience in ensuring
appropriate and consistent enterprise-wide interpretation of and compliance
with enterprise level procurement laws, regulations, policies and procedures
for the required experience.
4.
Candidates may substitute the possession of a Doctorate of Jurisprudence degree
or a Master’s degree in Business Administration for six years of the required
experience.
5.
Candidates may substitute U.S. Armed Forces military service experience as a
commissioned officer in Contracting, Industrial Management or logistics
specialist classifications or administrative support specialty codes in the
procurement or financial management fields of work on a year-for-year basis for
the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following
preferred qualification(s). Include clear and specific information on your
application regarding your qualifications.
Procurement Officer II
- One (1) year of experience using a Financial
Management Information System (FMIS) or e-procurement system.
Procurement Officer III
- Two (2) years of experience using a Financial
Management Information System (FMIS) or e-procurement system.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification may be assigned duties which require the
operation of a motor vehicle. Employees assigned such duties will be
required to possess a motor vehicle operator’s license valid in the State of
Maryland.
2. Employees in this classification who have not already done so must obtain and
possess certification as a Procurement Professional Certification from the
Maryland Department of General Services within one year of appointment.
SELECTION PROCESS
It is important that you
provide complete and accurate information on your application. Please include all experience and education
that is related to this position. All information concerning your
qualifications must be submitted by the closing date; information
submitted after the closing date will not be considered. Credit is given for relevant part-time,
temporary or volunteer experience based on the number of hours worked per
week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree
or college credit, you will be required to submit a college transcript prior to
being offered a position. You may submit
your transcript as part of the application process.
The examination for
this position will consist of a rating of your education, training and
experience related to the requirements of the position. Successful
candidates will be placed on the employment eligibility list categorized as
BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will
be valid for one year and may be extended. The list will be used by the
hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies
of the same classification.
Please note, selected candidates may be required to
complete and successfully pass a State and Federal fingerprint background check
prior to being hired.
You must be legally
authorized under the United States Immigration Reform and Control Act to be
hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits package
that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework
opportunities for many positions
- Free mass transit in Baltimore &
Annapolis
- Generous paid leave that increases with
years of service
Contact minal.patel@maryland.gov or call 410-767-1386 with questions
about this recruitment. The on-line application process is STRONGLY
preferred. Apply online at www.dgs.maryland.gov – click on Employment on
the left side of the screen. If you are unable to submit your application
online, please send your paper application to: Human Resources, Dept. of
General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by
the closing date and time. TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to
recruiting, retaining and promoting employees who are reflective of the State’s
diversity. People with disabilities and bilingual candidates are encouraged to
apply. We thank our Veterans for their service to our country.
