Procurement Supervisor

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process.
Here at DGS, we truly Do Great Service… Consider joining our team!   

• The primary duty for this position is to provide daily oversight of the Construction Unit of the Office of State Procurement, ensuring that all work undertaken in the unit is done with the utmost integrity and transparency.

• Plans, coordinates, supervises and evaluates the work of lower-level Procurement Officers, and trains lower-level Procurement Officers.

• Maintains working knowledge of procurement laws, codes, policies, procedures and objectives, and determines proper resolution within established guidelines and regulations.

• Ensures that staff consult with using agencies and vendors to facilitate the processing of solicitations and contracts in an efficient manner; contacts agency officials to request fund certification, pricing selection waiver, verification of information and other necessary back-up documents; serves as liaison with agency officials, advising on policies and regulations of the BPW and COMAR; develops, prepares and maintains automated and manual record keeping for vendors, procurement records, contract correspondence and associated reports; manages records to ensure proper contract document transfer, retrieval and storage.

• Verifies requisitions for IFB and RFPs that specifications are clear prior to posting on eMMA and assigns to staff; reviews standard information with dates, times and locations that are revised to reflect current information pertaining to solicitation; prepares bid/proposal document on eMMA to include established terms and conditions and other necessary forms and/or attachments to create a full solicitation on eMMA; ensures vendors are reviewed and added to generated bidders list whose profiles correspond to the commodity code being solicited; posts the solicitation on eMMA.

• Conducts and/or ensures staff participate in pre-bid/proposal meeting conferences to review specifications with attending vendors and agency officials; provides clarification, advice and information to attendees; records, prepares and distributes pre-bid/proposal meeting minutes and/or amendments when necessary through eMMA; creates and maintains all contract files and subsidiary records related to the solicitation.

• Responsible for ensuring staff respond to questions from contractors, state agencies and the public; draft original and follow-up correspondence to inform proposers of any deficiencies in their response to an RFP/bid submission.

• Reviews staff/evaluation committee’s analysis of bids/proposals received for accuracy and detail to determine the responsiveness and responsibility of bidders/offerors; performs related tasks such as verifying references, obtaining control number from Comptroller’s office, verifying computations on bid document/price proposal, certificates of insurance and/or bonding requirements, validate licenses, MBE participation and other information request for submittal of bid/proposal. 

• Utilizes skills to recommend the awardee following the guidelines in COMAR 21. Assists staff in resolving protests and disputes between agencies, DGS and contractors/vendors.

• Supervises staff to ensure the proper reviews, edits, and recommendations for modification to specifications are made to agencies. 

• Prepares BPW Agenda Item and backup package for awards which need BPW approval.

• Other duties as required that impact the performance of the Office of State Procurement.

Experience: Four (4) years of experience with the State of Maryland in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions. This experience must include at least one (1) year of supervisory or lead level experience directing the work of others.   

Notes: 

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.   

2. Candidates may substitute the following written certifications, obtained through passing an examination, for the required education: Certified Purchasing Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

2. Previous construction procurement experience is preferred.

3. Expert knowledge of the Code of Maryland Regulations (COMAR).

4. Strong oral and written communications skills.

2.  Employees in this classification who have not done so must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan  

Click on the link below for more information.

Contact ari.ross@maryland.gov or call 410-767-4985 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.