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ADMINISTRATIVE OFFICER II

Recruitment #24-003235-0037

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GRADE

14

LOCATION OF POSITION

10946 Golden West Drive, Hunt Valley, MD 21031

Main Purpose of Job

This position coordinates and assists in the implementation and oversight of the overall administrative procedures of the MOSH program. Those administrative processes include assisting with grant preparation, regional case processing procedures, cash reconciliation, and development of MOSH enforcement Instructions. As part of this process, this position prepares budgetary reports for both federal and state funding, and interacts with federal counterparts in updating their national database. This includes implementing changes and extracting data for management.

POSITION DUTIES

Oversees administrative activities in coordination with MOSH management to include:

■ Develop written administrative procedures and audit schedules to establish consistent data entry and reporting
within the agency, maintain compliance with federal and state requirements, and ensure legislative and federal
oversight audit findings are not repeated;
■ Perform routine audits at least quarterly of program and fiscal data to ensure accurate and timely reporting;
■ Analyze audit data and compile summary reports to present to management;
■ Recommend process changes and program adjustments to MOSH management based on analysis of data reports and audit reviews;
■ Ensure MOSH is adhering to regulatory retention policies;
■ Develop and implement systems to automate and streamline administrative functions, and reduce errors in manual
data entry.
■ Train new and existing staff on agency administrative policies and procedures.
■ Coordinate administrative staff professional development training
■ Assists with preparation and research for federal reports, state reports, and interagency reports covering enforcement, outreach, and consultation programmatic activity on monthly, quarterly and yearly (annual, state fiscal, and federal fiscal) basis. Assists with preparation of agency budgets while performing roles within the agency’s financial management system. Assists with preparing agency grants. Assists the accountant to reconcile agency cash receipts of $1.2 million per year. 

Duties may include:
■ Evaluate reporting requirements and reported data against agency needs.
■ Gather pertinent data from units and administration, and ensure data are accurate and comply with reporting
requirements;
■ Ensure procurement requests meet bid, minority, small business, and Maryland operated business requirements and
are coded with appropriate object coding before sent for approval.
■ Track progress of inspection, violation, and penalty data throughout the year and compare it to the negotiated
federal rates that are monitored quarterly.
■ Check internal data against federally provided data for validation and potential inconsistencies.
■ Track penalty payments to ensure accurate accounting, data entry, and reconciliation between OIS, bank
statements, and FMIS reports. Performs programmatic and administrative functions within the MOSH program to
include:
■ Assist with executing the State OSHA Annual Report, the Grassroots Annual Report, and the Maryland Annual
report.
■ Assist with tracking, implementing, and responding to Federal OSHA Directives, Standards, Regulations, Policies, and Procedures that require State Plan response.
■ Serves as floating back-up Administrative Officer for citation issuance, procurement, purchasing, expense reports, travel, timekeeping, human resources, and operations.

Other Duties as assigned.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience analyzing data for consistency, accuracy, and compliance with mandated requirements. 

Experience developing standard operating procedures and companion training documents for workflow consistency and efficiency.

Experience working independently and working with and supporting multiple projects and programs simultaneously. 

LIMITATIONS ON SELECTION

Limited to current employees of the Maryland Department of Labor.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. *Resumes are not acceptable and not considered in the selection process*

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may  submit via email to brianna.freeman1@maryland.gov.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Admin Officer II (#24-003235-0037)BF
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



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