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Workforce Services Administrative Supervisor

Administrative Officer II

Recruitment #24-003235-0038

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

14

LOCATION OF POSITION

MSDE Division of Rehabilitation Services
Workforce and Technology Center
2301 Argonne Drive
Baltimore, MD 21218

POSITION DUTIES

This professional level administrative position with the Division of Rehabilitation Services (DORS) is responsible for the coordination of the business operations within the Workforce Services (WFS) Department at the Workforce & Technology Center (WTC). This position works independently and assists with the supervision of the Behavioral Health Services Unit and the unit’s overall operations.

Position Duties Include: 
  • Budgetary responsibilities, including the development of budgets, monitoring of expenditures and realignment of monies to ensure a balanced budget for WFS, and program analysis for growth 
  • WFS marketing initiative and plan 
  • Coordinating inter-agency transactions and liaisons with other state entities, private industry, local governments, WTC, DORS and MSDE departments, community partners and consumers 
  • Conferring with the WFS Administrative Team regarding business practices, program operations, program policy and procedures 
  • Providing supervision to staff performing all administrative and clerical services to the WFS department to support service provision to consumers served at WTC and throughout the state 
  • Interprets, explains, and ensures adherence to federal and state laws and regulations, certification standards, and Division, Center, and departmental policies and procedures 
  • Maintains expert and current knowledge of business operations, and techniques of administrative analysis

MINIMUM QUALIFICATIONS

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.

  • Experience in the supervision of staff.
  • Experience with Google Applications/Workspace.
  • Experience with case management software or database applications. 
  • Experience with collecting and analyzing data. 
  • Experience with budgets and tracking expenditures/finances.
    •

  • Experience in preparing procurement documents and internal requisitions.

  •  Experience working with individuals with disabilities.

SPECIAL REQUIREMENTS

Candidates must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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