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Fiscal Accounts Clerk II

Recruitment #24-004518-0025

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD10

LOCATION OF POSITION

Division of Rehabilitation Services
Disability Determination Services
211 Schilling Circle, Suite 100 
Hunt Valley, MD 21030

POSITION DUTIES

This position will provide diverse accounting duties in the Fiscal Department, supporting the accounts payable function, which requires the review, verification, and interpretation of information to make determinations, process payments, and resolve problems in accordance with policies and procedures applicable to agency and state programs.

Position Duties Include: 
  • Processes invoices and travel reimbursement utilizing the agency's automated accounting control system pertinent to agency programs based on the application of policies and procedures to information. 
  • Reviews, verifies, and makes corrections to payments owed, posts payments, and keeps financial records.
  • Maintains accurate data by entering and updating accounts when additional source documents are received utilizing automated accounting system. 
  • Approves account balances posted in ledger account with source document totals to identify records discrepancies. 
  • Research discrepancies in account balances by retrieving and examining original records for miscalculations and posting errors.  
  • Corrects inaccuracies in account balances and adjusts accounting records to balance with source document totals. 
  • Responds to inquiries, makes determinations, corrections and resolves problems relative to inaccuracies and discrepancies in records and documents processed.  
  • Explains basis of determinations to both internal and external customers. 
  • Reviews and interprets information in exception reports, invoices, and records utilizing knowledge of agency policies and procedures to determine compliance with same.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions. 

Notes: 
1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. 
2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience. 
3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. 
4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience with accounts payable or invoice processing. 
  • Experience with processing payroll.

SPECIAL REQUIREMENTS

Job offers and access to Social Security Administration’s (SSA’s) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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