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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #24-004523-0019

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Introduction

GRADE

ASTD12

LOCATION OF POSITION

Howard County Health Department
8930 Stanford Blvd.
Columbia, MD 21045 

POSITION DUTIES

This position provides fiscal and administrative support for the Breast and Cervical Cancer Screening Program (BCCP), Colorectal Cancer Screening Program (CRCP), Maryland Cancer Fund (MCF), and Tobacco Control Program (TCP) in the following areas: general administrative processes, billing, invoice monitoring and reconciliation, tracking grant expenditures, customer service with contracted providers, assistance with site visits, preparation and monitoring of provider contracts with submission to the Strategic Data Initiative Team, and quality assurance and improvement procedures. This position is also a backup for the Administrative Specialist II. This position uses independent judgement to interpret, recommend, and apply State and local agency rules and regulations and Cancer Program policies and procedures to ensure effective operations. Work may include other program duties delegated by the Program Supervisor, Bureau Director and/or Health Officer. 

This position is eligible to hybrid telework.

80% Cancer Control Program Fiscal Administration
  • Receives invoices for all Cancer Program purchase of care contracts and processes for payment.
  • Reviews all invoices and assigns approved reimbursement rates based on CPT codes defined by Medicare and Medicaid.
  • Complete Electronic Verification System (EVS) for Date of Service (DOS) for the first appointment and any date of service passed 30 days from the previous appointment.
  • Create DPC forms/P-cards and send them to Hdinvoices.
  • Upload files into OneDrive and electronic medical record (EMR).
  • Contacts providers regarding outstanding invoices.
  • Contacts provider and vendors to resolve billing discrepancies.
  • Initiates payment of authorized bills using appropriate budget transactions.
  • Maintains master fiscal database for all billing transactions and enters date invoices are received and date invoices are paid.
  • Establishes and maintains internal budget tracking system for all Cancer Program invoices paid and ensures expenditures paid match master fiscal database.
  • Reconciles invoices and budget transactions against database to ensure fiscal expenditures are accurate and up to date.
  • Serves as the liaison between the Cancer Program and fiscal staff and meets with fiscal to resolve accounting and budget issues.
  • Provides technical guidance and direction concerning fiscal policies and procedures to staff in Cancer program.
  • Assists with preparing annual grant budgets to support Program Supervisor.
  • Assists in preparing monthly budget summaries or reports for Bureau Director and Program Supervisor.
  • Researches and compiles data as requested by Program Supervisor.
  • Participates in program site visits.
  • Complete BCCP monthly diagnostic services tracker and submit it to MDH.

15% Cancer Control Program Provider Contracts
  • Populates annual provider contract worksheet.
  • Prepares provider contracts, routes documents for signatures, and maintains contacts with providers.
  • Routes all contracts with necessary documentation to the Strategic Data Initiative Team for processing and approval
  • Tracks all Cancer Program contracts and MOUs for providers, consultants, County agencies, etc.
  • Ensures contracts and MOUs are completed and returned from partnering agencies and routed appropriately.
  • Obtains license certificates, malpractice insurance, and laboratory proficiency test scores for all provider contracts.
  • Monitors expiration dates and appropriate documentation for health care provider licenses and malpractice insurance and ensures they are up to date.
  • Send program updates, forms, reimbursement schedules, and Minimal Clinical Elements (MCEs) to providers.

5% Other :
  • Serves as a backup for Administrative Specialist II. 
  • Accepts responsibility for special projects as assigned
  • Participates in events related to public health emergencies (drills or actual events).
  • Participates in season flu clinics or additional types of clinics as assigned.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Desired qualifications:
- Experience with provider billing practices, Current Procedural Terminology (CPT) codes, and insurance explanation of benefits
- Experience preparing invoices for payment and managing budget expenditures in a database (e.g. Microsoft Excel)
- Extensive experience and knowledge using Microsoft Word, Excel, PowerPoint and Outlook 
- Experience with scheduling customer services
- Bilingual in Spanish 
- Experience with electronic filing (e.g. data entry, organization, cross-referencing, scanning, copying, and retrieval)

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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