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Fiscal Accounts Technician Supervisor

Recruitment #24-004524-0007

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

14

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 W. Baltimore Street 
Baltimore, MD 21201

POSITION DUTIES

To manage and improve the invoice payment process and supervise Fiscal Accounts Clerks, Fiscal Accounts Lead and Fiscal Accounts Technicians.

  • Review and approve batches of invoices that have been processed by the Accounts Payable clerks and technicians. 
  • Verify payment information on the invoices including vendor identification numbers, service dates, amounts and address match the information on the 32screen in R*STARS. 
  • Verify that the manually calculated batch total matches the total on the 32 screen.
  • Within two days of receipt, transmits files to the Comptroller’s Office for payment by the State Treasurer.
  • Ensures that staff is providing excellent customer service and is responsive to internal and external requests.
  • Escalates any issues with internal and external customers to the Accounting Supervisor II that cannot be resolved by the Fiscal Accounts Technician Supervisor.

MINIMUM QUALIFICATIONS

Education: 
Graduation from an accredited high school or possession of a high school equivalency certificate. 

Experience: 
Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes: 
1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. 
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Tchnicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specificinformation on your application regarding your qualifications.
  • Six (6) months of FMIS and ADPIC experience

DESIRED OR PREFERRED QUALIFICATIONS

  • Google Documents/Sheets 
  • Supervisory experience
  • Experience with accounts payable invoice processing

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all MSDE employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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